Office Specialist

* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

Located conveniently in Augusta's downtown medical community, Georgia War Veterans Nursing Home provides continuous professional nursing care to veterans of Georgia who have served in the armed forces during war times. The home is owned and funded by the Georgia Department of Veterans Service and operated through an interagency agreement with Augusta University. Through this association, Georgia War Veterans Nursing Home is considered a leader in the area of geriatric educational training for Augusta University.

Job Summary

The Office Specialist plays a vital role in assisting Georgia War Veterans Nursing Home (GWVNH) to effectively mitigate a number of financial risks and ensure compliance with various Augusta University, GWVNH, and Department of Veterans Service Policies. The duties include but are not limited to: coordinating, completing and/or processing all nursing home purchasing requests into computer based purchasing system, maintaining purchasing logs and reports, maintaining accurate department files, balancing and reconciling donated funds account, purchasing card (P-card) compliance and reconciliation, compiles various reports/correspondence/forms, and other duties as assigned.

This includes working with Administration, Social Work, Nursing, HIMS, Maintenance, Environmental Services, and Resident Families regarding resident inventory on a regular basis. The Office Specialist is responsible for the effective, thorough communication with all Department Heads regarding equipment, inventory, and P-Card compliance. The Office Specialist also provides back-up for the other Business Services positions.

Responsibilities

The duties include, but are not limited:

PURCHASING:
Coordinating, completing, and processing all nursing home purchasing requests into People Soft and Healthe Shop in accordance with policy and procedures, comparing with previous approved documentation and prioritizing incoming requests. Includes all necessary information on documents and brings to the attention of the Director of Business Services any delinquent information. Receives all incoming supplies and equipment orders; checks condition and for possible discrepancies;

stores/distributes items; prepares receiving documents indicating quality, quantity, and description.

Serves as liaison to vendors, purchasing department, and accounts payable.

P-CARD: P-Card Reconciler:
Reviews bank statements for accuracy; works with cardholders for receipts, paperwork, and signatures; coordinates sign off with Director of Business Services and Executive Director; and allocates all P-card purchases, etc. in Works.

ASSISTS DIRECTOR OF BUSINESS SERVICES:
Assists Director of Business Services with assigned projects and other duties as assigned. Serves as back up for other Business Office positions and perform other related duties as…