Grants and Contracts Officer

Job Summary

The position of Grant and Contract Officer assists principal investigators, project managers, and faculty members by providing knowledge and expertise on proposal and budget preparation, contract and subcontracting negotiations, and rules and regulations of state, federal, and other sponsoring agencies. The position also serves as a continuing source of information concerning funding opportunities and as a liaison between investigators, administrators, and agency officials.

295923

Augusta University

Full Time

• Job Duty #1 - 35

  Ensure proposals meet sponsor and institutional requirements before submission to Pre-Award leadership for final review.

  Assist PI, project managers, etc., in preparing budgets; review sponsor guidelines to ensure consistency and compliance; and administrative components of proposals.

  Review cost-sharing commitments and institutional approvals.

  Submit proposals through sponsor portals (e.g., Grants.gov, NSF research.gov, NIH eRA Commons).

• Job Duty 6 - 20

  Update proposal details (sponsor, award amount, project period, PI information) in database within two days after submission.

  Track all proposals within assigned portfolio against the database for accuracy, including moving through workflow in a timely manner and verifying current status of pending proposals.

  Ensure sponsor-mandated reports, prior approvals, NCEs, pre-award negotiations, and all other documentation is in the grant file.

  Perform regular self-audits of portfolio projects and data validation to correct errors or inconsistencies in grant records.

• Job Duty #2 - 15

  Review and negotiate award terms and conditions with sponsors, including ‘just in time’ type requests.

  Ensure compliance with institutional policies, sponsor regulations (e.g., 2 CFR 200 for federal awards), and legal requirements.

  Facilitate execution of award agreements and subawards.

• Job Duty #3 - 20

  Review prior approval requests (changes in scope of work, PI effort changes, key personnel modifications).

  Coordinate progress reports submission to sponsors.

  Ensure timely completion of milestones and deliverables per the grant agreement.

  Assist with final project closeout requirements (e.g., invention disclosures, equipment disposition).

  Assist with PI transfers.

  Act as liaison between PIs, department administrators, and sponsors on non-financial matters.

  Provide guidance on sponsor policy updates and institutional best practices.

• Job Duty #4 - 10

  Provide one-on-one training for faculty and staff on proposal development, compliance, and award management.

  Keep the research community of your assigned portfolio informed of changes in federal and sponsor policies.

  Participate in institutional, regional, and national workshops and/or webinars on research administration.

• Job Duty 5 - 5

  Other duties as assigned.

• Bachelor’s degree from an accredited college or university with a minimum of two years of experience.
• OR Associate degree from an accredited college or university with at least five years of related experience.

• Master’s degree from an accredited college or university in business administration, biomedical area, or equivalent.
• Experience in preparation/review of biomedical proposals; administration of awarded programs including close-out; knowledge of implementation of federal regulations governing research at a not‑profit educational institution.

• Work independently and with minimal supervision.
• Follow instructions and procedures.
• Multi‑task and manage time effectively.
• Handle confidential and sensitive information.
• Learn and apply new concepts quickly.
• Analyze information and make sound decisions.
• Work in a fast‑paced environment.
• General office procedures and practices.
• Basic computer and software knowledge.
• Customer service principles.
• Industry‑specific regulations and policies.
• Organizational policies and procedures.
• Time management and prioritization.
• Verbal and written communication.
• Problem‑solving and critical thinking.
• Attention to detail.
• Teamwork and collaboration.
• Adaptability and flexibility.
• Data entry and record‑keeping.
• Technical and analytical skills.
• Interpersonal skills.

All candidates are required to successfully pass a background check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during and beyond the course of their employment.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.