Senior Director Lease Administration

Make your next move an expert one

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

The Senior Director, Lease Administration, is responsible for managing Lease Administration resources (including direct report HR functions), client implementations, client and vendor relationships, centralizing, establishing and producing schedules, reports and communication plans, as well as process flow for their assigned Lease Administration team. In tandem, the LA Manager will perform lease administration services on their assigned account(s).

• Manage large teams 10+ and grow and develop teams. Familiar with accepted hiring and employment practices.
• Responsible for workforce planning, succession planning, retention strategies and performance management frameworks.
  • Review and validate team allocations and alignment to contractual scope of work and client's expectations.
  • Manage team workloads ensuring equitable distribution.
• Provide quality control within the database to identify errors and inconsistencies.
• Ability to create, edit, and run reports in most Lease Administration databases.
• Mentor and train Lease Analysts on key lease administration duties.
• Interpret complex commercial lease language and attend to details.
• Oversee lease abstraction, translation and quality control process for assigned account(s).
• Assist in account transitions and setup as appropriate.
• Make sure quarterly maintenance of account process, procedures and playbooks.
• Ensure timely and accurate abstraction or input of all rental obligations related to leases and all other important lease information.
• Understand client business objectives, real estate portfolio strategy, and service expectations.
• Maintain thorough understanding of client agreements for team accounts including boundaries of scope of work, fee structure, billing frequency and payee information. Ensure this information has been correctly entered into and maintained as a client contract in Work Trac.
• Conduct regular meetings and reviews with clients to present portfolio updates, key metrics, and performance reports.
• Oversee development and maintenance of strong client governance programs such as reporting cadence, communication methods, business reviews, etc.
• Drive toward achieving a net promoter score representative of strong service delivery and client relationships.
• Manage client escalations and ensure timely resolution of issues.
• Proactively identify account related risks and oversee appropriate mitigation strategies and management through solutions.
• Oversee and ensure global team is delivering services per the client specific process and contract.
• Manage assignments and delegation of database management tasks to global team members.
• Support RFI and RFP response development including pricing, presentation decks, etc.
• Participate in presentations to new or existing clients for new business pitches.
• Establish weekly calls and ongoing internal communications cadence with global lease admin account team members to review work, discuss outstanding issues and determine appropriate actions.
• Foster effective communication and demonstrate professional presence, actively engaging with all team members to promote a collaborative environment.
• General understanding of AI technology and openness to adapting to the evolution of technology.
• Oversee the abstraction or input of rental obligations related to leases and all other important lease information as stipulated by client abstraction standards for assigned accounts.
• Provide final QC for abstraction process as may be required for assigned accounts.
• Demonstrate working knowledge of Colliers
  360, dashboards, Work Trac, etc.
• Ability to review recovery clauses, set up recovery pools, calculate actual recovery…