Construction Administration Coordinator

Construction Administration Coordinator

About the Opportunity An established and growing architecture firm is seeking a Construction Administration Coordinator to support project teams through the construction phase of a diverse portfolio of commercial projects. This is an excellent opportunity for a detail-oriented construction professional who enjoys coordinating projects, improving processes, participating in site visits, and serving as a key resource between design and construction teams.

This role offers a unique blend of field exposure, project administration, quality assurance, and process development. The ideal candidate will have experience in construction management, project engineering, or construction administration and a strong understanding of how projects move from design into construction and closeout.

• Support Project Managers and Project Architects throughout the Construction Administration phase of projects.
• Attend job site visits to document progress, identify issues, and assist with project reporting.
• Review contractor RFIs, submittals, shop drawings, and construction documentation for completeness and coordination.
• Help develop, implement, and maintain Construction Administration Standard Operating Procedures (SOPs).
• Train team members on CA processes, standards, and best practices to ensure consistency across projects.
• Track project progress and provide recommendations to improve efficiency and quality during construction.
• Maintain accurate project records, site observations, meeting notes, and construction documentation.
• Assist with punch lists, closeout documentation, and project turnover activities.
• Coordinate with architects, engineers, contractors, consultants, and ownership representatives to facilitate communication and issue resolution.
• Utilize project management and construction management software to document project activities and status updates.

• High School Diploma or equivalent required.
• Associate's or Bachelor's Degree in Architecture, Engineering, Construction Management, Project Management, or a related field preferred.
• Minimum of 2+ years of experience as a Project Engineer, Construction Administrator, Assistant Project Manager, or similar role within the construction or design industry.
• Working knowledge of Construction Administration processes and project delivery methods.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and scheduling tools.
• Experience with Procore or similar construction management software preferred.
• Understanding of construction systems, building materials, and MEP systems.
• Ability to read and interpret construction documents and specifications.

• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Detail-oriented with a proactive, problem-solving mindset.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional presence when interacting with project stakeholders.
• Strong collaboration skills and the ability to build relationships with project teams.
• Sound judgment and decision-making abilities.
• Commitment to quality, accountability, and continuous improvement.

Primarily office-based with regular visits to project sites throughout the Houston area and surrounding region.

Occasional travel may be required, including limited domestic air travel.

Position requires the ability to walk active construction sites and occasionally lift up to 30 pounds.