Admissions and Certification Coordinator

About the Position

The College of Education and Human Development (COEHD) is seeking an individual with experience working with diverse student populations and a demonstrated commitment to expanding access to higher education for underrepresented groups. The role supports students and faculty in the admissions process for both undergraduate and graduate programs, assists teacher‑education students with credentialing, and works with the COEHD recruiter.

Admission Applications

• Process all teacher‑education undergraduate admissions applications
• Collaborate with Program Coordinators to plan Undergraduate Orientations
• Participate in all Undergraduate and Graduate Orientations (in person and online)
• Ensure new admits have a closed pre‑service application before enrolling
• Review prerequisites, make decisions, and notify incoming undergraduates of admissions decisions

Processes

• Assist interested students and process all graduate admissions applications
• Track admissions for each COEHD graduate program while working with Program Coordinators and the Graduate School
• Check that graduate applicant teaching certifications align with selected concentration and resolve discrepancies
• Process and track AU criminal background check forms that go to the Field Experience Coordinator
• Work with graduate applicants to ensure completion of Certiphi Background Checks process
• Monitor and report Certiphi Background Checks each semester
• Ensure support documents are finalized and submitted each term
• Lead admissions requirements and information updates annually
• Coordinate with COEHD Communications and Marketing to keep admissions website current
• Coordinate with Graduate Admissions Operations to update SLATE approver protocols and processes annually
• Facilitate SLATE training with Program Coordinators and maintain COEHD user access with the admissions office
• Set up SLATE mailings for all graduate programs each term
• Finalize/clean up all admissions decisions after acceptances at the end of each admission cycle
• Create “Applications to Enrollment” reports for all programs each term and upon request

Certifications

• Process all Georgia Professional Standards Commission (GaPSC) certification applications
• Maintain Traditional Program Management System (TPMS), the certification system for the GaPSC
• Align student records updates/changes with advisor in TPMS each semester
• Track and maintain endorsements and Extended Ed.S. endorsements
• Host Certification Workshop each term and provide current online resources for students

Information Sessions

• Assist COEHD Admissions Recruiter as needed
• Co‑manage COEHD email
• Co‑lead COEHD events and Information Sessions as needed

Title II

• Complete Title II report annually
• Manage and monitor all admissions bins in SLATE
• Grant access to testing assessments
• Provide status reports to Advisors and Program Coordinators
• Complete out‑of‑state verification forms for previous students
• Attend certification conferences as provided by GaPSC

Meetings

• Attend Enrollment Management Council meetings and other university meetings related to the position

Other duties as assigned.

Bachelor’s degree from an accredited college or university with one year of professional level experience.

Bachelor’s degree from an accredited college or university is preferred. Knowledge of education programs is preferred.

Knowledge

• Proficient in Microsoft Office and other computer software/databases
• Experience working in an executive office environment

Skills

• Excellent organizational skills and strong technology skills
• Detail‑oriented with the ability to multitask in a dynamic, fast‑paced environment using multiple databases and software
• Excellent interpersonal, written, and verbal communication skills
• Effective time‑management skills and reliability
• Experience in customer service

Abilities

• Maintain confidentiality
• Work independently without extensive supervision
• Strong emotional intelligence to interact and develop relationships with a broad range of individuals
• Resourcefulness in conducting effective and efficient office operations to support the mission of the college
• Cross‑departmental collaboration