Educational Program Specialist

Educational Program Specialist 1

Job

Location:

Augusta University

Full/Part Time:
Full Time

The Education Program Specialist I will provide administrative academic support for programs in the Department of Allied Health Professions (BSHS, BSHS‑SLP, CLS, NMT, Radiation Therapy) by assisting with the recruiting and admissions process, student support, course management and program evaluation. This position will work under the direction of the Department Chair and Program Director with limited supervision.

• Admissions Support
  • Serve as the primary contact for applicants, providing information on admission requirements, application status, and program details.
  • Review applications for completeness and accuracy and provide feedback as needed.
  • Evaluate transcripts, perform grade conversion and GPA calculations; create and maintain applicant files for review.
  • Maintain Excel spreadsheets tracking applicant qualifications and admissions data; coordinate with admissions team to ensure timely processing.
  • Manage full admissions process, including scheduling interviews, maintaining applicant databases, and monitoring application progress.
  • Prepare action forms for accepted, alternate, and rejected applicants and notify candidates of admissions decisions.
  • Communicate with incoming cohorts, host virtual meetings, and provide updates and answer questions.
  • Maintain student records, track enrollment data, and prepare semester & annual reports.
  • Serve on the AHP Admissions Committee and export data from Slate to compile reports and present admissions data at committee meetings.
• Educational Support
  • Submit curriculum inventory data and Banner class rosters to the Registrar each semester for all programs.
  • Create CRNs, prepare Curriculog proposals, submit reports, perform Banner overrides to enable registration, and coordinate classroom services.
  • Notify students of registration instructions and track registration requirements.
  • Enter and submit course schedules to the Registrar using Banner, including classifications, descriptions, schedules, rooms, and textbooks.
  • Process and submit rosters, withdrawals, and add/drop forms.
  • Plan and execute August orientation by developing schedules, agendas, and handouts, and coordinating presentations with university departments for new cohorts.
  • Serve on the Learner Activities Committee, supporting planning and facilitation of student engagement activities.
  • Maintain cohort mastery files and oversee remediation tracking.
  • Assist cohorts with s, immunization and CPR compliance.
  • Maintain and update 50+ clinical affiliation agreements and coordinate renewals.
  • Support faculty with educational software and exam proctoring, liaise with the JAG Store, and distribute updated textbook lists.
• Recruitment
  • Participate with the admissions committee in recruitment events and information sessions.
  • Assist in promoting the AHP programs by creating recruitment fliers, communicating with undergraduate advisors, and delivering occasional department tours.
• Other
  • Perform other duties as assigned.

Bachelor's degree from an accredited college or university in education or an applicable field with a minimum of two years of experience with online educational programs, courseware development, or related experience, including experience working in an academic setting, student recruitment and admissions support.

• Knowledge of Microsoft Word suite, databases, operating systems, and spreadsheets

• Excellent interpersonal, written, and verbal communication skills
• Attention to detail
• Critical‑thinking skills
• Manage multiple deadlines and the ability to resolve issues

• Ability to maintain confidentiality skills

• All selected candidates are required to successfully pass a Background Check review prior to starting.
• On applicable positions: credit check, motor vehicle reports, and other checks as listed.
• All employees are responsible for ensuring confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.