IT Procurement Specialist

IT Procurement Specialist

Job : 297932

Location: Augusta University

Full/Part Time: Full Time

The IT Procurement Specialist is responsible for managing and optimizing the acquisition of software and technology services across the institution. This role ensures cost efficiency, compliance with procurement policies, and strategic vendor management. The specialist will review software requests, identify opportunities for contract consolidation, eliminate duplicative usage, and negotiate favorable terms with vendors to reduce institutional costs.

• Software Request Review & Analysis: Evaluate incoming software requests for compliance with institutional standards. Assess functional requirements and identify opportunities to leverage existing solutions. Prevent redundant purchases by analyzing current software inventory and usage.
• Contract Consolidation & Cost Optimization: Identify overlapping contracts and recommend consolidation strategies. Develop cost‑saving initiatives through enterprise licensing and volume discounts. Monitor software renewals and proactively negotiate terms to optimize spending.
• Vendor Management & Negotiation: Serve as primary liaison with software vendors for pricing, licensing, and support agreements. Negotiate discounts, favorable payment terms, and service‑level agreements. Maintain strong vendor relationships while ensuring competitive pricing.
• Compliance & Governance: Ensure adherence to institutional procurement policies and regulatory requirements. Maintain accurate records of contracts, licenses, and procurement activities. Collaborate with legal and finance teams to review contract terms and mitigate risk.
• Reporting & Analytics: Prepare reports on software spend, cost savings, and procurement performance. Track KPIs related to vendor performance and contract efficiency. Provide insights into leadership for strategic decision‑making.
• Perform other duties as assigned.

Bachelor’s degree from an accredited college or university and one year of related experience.

• Experience in higher‑ed setting.
• Experience with Service Now.
• Experience in an academic environment.

Proficient in Microsoft Office and other computer software/databases.

Familiarity with Adobe Acrobat (using and modifying PDF documents) is recommended.

Must excel in database creation, software use, and maintenance.

Excellent interpersonal, written, and verbal communication skills.

Detail‑oriented with strong prioritization and organizational skills.

Excellent negotiation and analytical skills.

Proficiency in procurement systems (e.g., People Soft, SAP) and contract management tools.

Ability to maintain confidentiality.

Strong communication and stakeholder management abilities.

Shift: Days; M‑F (Work outside of the standard business hours may be required)

Pay Band: B9

Salary: $48,800 – $50,542.86 annually. Salary to be commensurate with qualifications within the established range.

Recruitment Period:
Until Filled

Benefits include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays. Full‑time employees with more than 6 months of employment may be considered for the Tuition Assistance Program.

All selected candidates are required to successfully pass a background check review prior to starting with Augusta University.

Credit check completed for Positions of Trust and/or approved departmental Purchase Card usage, as applicable.

Motor vehicle reports required for positions that require driving an Augusta University vehicle.

Faculty hires must provide proof of completed academic degrees and post‑secondary coursework; foreign‑trained candidates must also provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Augusta University is a proud equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.