Business Manager

Business Manager 2

Job

Location:

Augusta University

Full/Part Time:
Full Time

The Business Manager provides strategic and operational leadership for the Departments of Neurology and Neurosurgery’s financial, administrative, and human resource functions. This role oversees budgeting, forecasting, compliance, and departmental operations to support clinical, research, and educational missions. The Business Manager partners with departmental leadership and institutional stakeholders to ensure efficient use of resources, adherence to policies and regulations, and long‑term financial sustainability.

• Financial Management
  :
  Responsible for an in‑depth understanding of USG fund accounting processes, chart of accounts, CFCs, and People Soft, preparation of financial reports regarding departmental operations, assisting with the preparation of annual department budgets, monitoring and maintaining department accounts, addressing/resolving issues from payroll, requisitions, etc., maintaining healthy funding balances to avoid deficits and budget check errors, understanding and preparing quarterly analysis of available funding.
• Overall Operations
  :
  Responsible for out‑processing departing department faculty and staff, assisting with contract needs, diligent tracking in all areas to ensure the team is aware of status updates for all work being done, ensuring all loops are closed and nothing is missed or delayed, managing building/facility/moving needs in conjunction with staff and the Business Operations Specialist, developing an in‑depth understanding of the educational programs within the departments and providing support where needed, staying on top of special events for the departments (e.g., Christmas party, baby/wedding showers, retirement parties, and special farewells).
  
  When necessary, initiate and enforce new protocols, processes, or policies.
• Conference Coordinator
  :
  Work with the committee to coordinate and execute the annual CME stroke conference. Manage and negotiate venue and A/V contracts, create and distribute collateral, recruit and liaise with exhibitors, manage CME, maintain financial documents to track expenses and income, communicate with registrant attendees as needed, prepare all event items (badges, folders, etc.), and execute a well‑attended and financially healthy event.
• Business Operations
  :
  Responsible for understanding AU and MCG processes and practices, including but not limited to: extra‑duty compensation approval and processing, submitting and verifying all necessary e‑par transactions for salary distributions, tracking faculty effort, managing salary changes, calculating and accurately reporting RVUs, managing supplemental pay, initiating budget amendments, completing cost transfers, assisting with check requests, timely approval of requisitions, serving as a departmental signatory, processing retired/rehire paperwork and salary e‑pars, managing end‑of‑fiscal‑year calendar, training departmental stakeholders on spending guidelines.
• Staff Management
  :
  Manage office support staff in the Departments of Neurology and Neurosurgery. Prepare and process all HR documentation, enter job postings via OneUSG, screen applicants, set up and complete interviews, initiate hires, conduct annual staff reviews, manage disciplinary issues using AU HR guidelines, maintain equity in pay and job duties, and serve as point person in emergency situations.
• Coverage/Back‑up
  :
  Serve as coverage and back‑up for the Business Manager/Grant Manager and the Department Administrator as needed.
• Other:
  Perform urgent functions as needed, assist with urgent reporting issues, and adapt to new responsibilities as processes evolve.

• Bachelor’s degree from an accredited college or university in Business Administration or a related discipline with at least three years of administrative management experience.

• Higher education.
• Working knowledge of AU policies and procedures.
• Complete understanding of the structure and guidelines related to National Institute of Health sponsored projects.
• Additional years of experience in accounting or finance.