Business Manager

Job Summary:

The Business Manager 2 is an exempt level position, responsible for providing leadership, direction and overall support to the Department of Pediatrics which consists of sixteen specialty divisions, a large residency program consisting of forty‑five residents, four fellowship programs and various other programs by planning, organizing and assisting with financial and operational management. At the direction of the Sr. Administrator and Chair of Pediatrics, this position ensures AU, MCG and all appropriate policies and procedures are followed in the execution of administrative activities and communicates policies and procedures to faculty and staff as appropriate.

Business Manager 2 oversees financial, personnel, operations, facilities, practice aspects of division management for the department.

• Responsible for monitoring, maintaining, and reconciling all financial activity within the Department of Pediatrics.
• Provide financial analysis to support existing/planned operations; prepare and/or approve all expenditures in the Department of Pediatrics. Maintain, track, reconcile and resolve problems on accounts/budgets for the Department (State, GME, sponsored, foundation, Wellstar MCG Health, etc.). Ensure compliance with AU state appropriations, departmental and grant accounts, MCG and AU Foundations and Wellstar MCG Health/WMG policies when applicable.
• Serve as liaison for all financial and personnel activities in relation to the Department of Pediatrics i.e., contracts, service agreements, educational development, travel, and faculty research efforts.
• Eliminate the possibility of Negative Budgets for department by using financial forecasting strategies and proactively managing all assigned accounts.
• Review pre‑payroll for non‑exempt and exempt faculty and staff. Review cFTEs monthly and make necessary changes as needed. Prepare information for ePARs to be submitted as action is identified.
• Review all expenses for the department (AU and Wellstar MCG Health requests, foundation, p‑card, travel, etc.).
• Review quarterly effort reports and pre‑review for issues or concerns. Communicate with faculty and staff to complete effort reports.
• Review quarterly MCG faculty compensation plan reports; submit reports to Department Chair and individual faculty members, answer questions regarding plan, maintain database for plan, etc.
• Review/approve all paperwork involving department and other finances (check requests, travel authorizations/expense statements, faculty development funds, add/change position forms, in range adjustments, etc.).
• Perform monthly review of PSA funds, along with FUNDS FLOW report from MCG Dean's office.
• Serve as department approver for p‑card purchases. Review/sign monthly Bank of America p‑card statements and supporting documentation, for p‑card holders within the department. Ensure appropriate policies and procedures are followed for p‑card purchases. Reconcile monthly p‑card purchases for the department, correct allocation when needed, address and resolve budget errors.
• Serve as Health eShop Approver which includes reviewing/approving requisitions for office supplies through Health eShop and other special orders; ensuring all purchases follow state and institutional requirements; monitoring open encumbrances for purchase orders to ensure they are closed in a timely manner.
• Prepare monthly report of reconciled accounts (Rl, foundation, grants, etc.).
• Process travel by reviewing/approving expenditures for all travel authorizations and travel expense statements.
• Prepare and work with the Budget office on the annual BOR Budget for Department of Pediatrics. Work closely with Sr. Administrator and Department Chair and present department budget for discussion during meetings.
• In coordination with Sr. Administrator and Administrator, prepare and submit Wellstar MCG Health Budget (STRATA) for department.
• Enter/review departmental contracts as needed, prepare invoices and monitor contract accounts.

• Assist Sr. Administrator and Department Chair with high level decisions as needed.
• Supervise Administrative Assistant 2 position and Business Operations Specialists.
• R…