Office Coordinator

* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University
- Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Division of Environmental Health & Safety (EHS) partners with Augusta University to promote safety services that support the clinical, teaching, and research missions on campus. We are responsible for a campus-wide effort to ensure Augusta University complies with local, state, and federal health and safety rules and regulations to provide a safe environment for work, study, research, and patient care.

Job Summary

This position is responsible for providing support to administration, including the department chair, by planning, organizing and managing the department staff.

Responsibilities

The duties include, but are not limited to:

* Work closing with the Associate Vice President, EHS and Director, EHS concerning the development and tracking of division budgets. Work with division managers on tracking departmental spending.

* Approve and track all expenditures made by division staff to include check requests, IDR, People Soft requisitions, vouchers, and PCard purchases in Works.

* Approve all blanket purchase orders.

* Ensure that all transactions follow the policies and procedures for Augusta University and the University System of Georgia

* Work with the division staff to create travel documents using the appropriate systems and processes.

* Ensure that all travel meets the policies and procedures for Augusta University and the University System of Georgia.

* Work with the Associate Vice President, EHS and the Director, EHS to complete human resource administration tasks to include data entry into the human resources software program, interview scheduling, and onboarding. Reconcile all salary budgetary expenses.

* Manage and ensure approval of all division contracts with vendors as required by university regulations and processed.

OTHER:
Perform other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.

OR

High school diploma, GED or equivalent…