Office Specialist

Dental College Of Georgia At Augusta University

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry.

As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

To provide administrative and office support activities for the Dental College of Georgia Department of Oral and Maxillofacial Surgery, its residency program, the DCG Ambulatory Surgery Center and faculty. Be familiar with the formal and informal departmental goals, standards, policies and procedures which include some familiarity of other departments within the school and Enterprise. It is sensitive to the interrelationship of both people and functions within the department.

The duties include, but are not limited to:

• Provide comprehensive administrative support to the OMFS residence:
  Assist with PASS application status updates and coordinate interviews (travel, schedule luncheons, tours, etc.). Update applicant decision reports and download applications. Compile CBSE score report. Assist with applicant correspondence and acceptance letters. Coordinate yearly rotation schedule. Coordinate AU Health operating room access and assignment of pagers. Assist with resident/intern IT system requirement needs and coordinate with ADV. ED coordinator for access request.
  
  Complete and follow up on the required program requests of the Office of Advanced Education and the VA Coordinate conferences with other specialty departments and assist chiefs with lunch & learns. Coordinate and maintain rotation evaluations and bi-annual faculty and resident evaluations in One 45. Review monthly One 45 duty hour reports by residents for accuracy. File duty hour reports monthly and annually in the Box folder.
  
  Maintain all resident/intern leave request forms and monitor leave hours based on AU/DCG leave policies for residents and interns.
• Joint responsibility with departmental administrative assistants:
  Coordinate department annual OFMS Academic Day. Coordinate the use of the lecture room with Classroom Services, Environmental Services, and Public Safety. Arrange catering. Coordinate guest speaker's lecture, travel arrangements and reimbursements, and honorarium. Submit donation requests and deposit them in the appropriate account. Assist with the design of the brochure and submit the final draft for printing. Mail brochures to Georgia and South Carolina Oral Surgeons, ENTs, and Plastic Surgeons and make follow-up calls.
  
  Maintain RSVP list. Complete and maintain all forms for all registrants and speakers:
  Forms
  - Presenter Attestation, Disclosure and Content Validation Declaration, HIPAA Compliance, Activity Director Attestation Report, and Activity Evaluation. Register attendees on the day of the course. Clean lecture room at end of course. Maintain and assist with reporting of yearly CODA Self-Study. Assist the Program Director with maintaining information for program accreditation. Assist Program Direction with the implementation of the OMFS MD Option program.
  
  Maintain faculty Outlook calendar (patient care-clinics/OR, offsite rotations, conferences, lectures, leave, etc.). Oversee faculty/resident/staff adherence to protocols/policies (HIPAA, OSHA, Safety, college). Coordinate guest lectureships for faculty. Coordinate visiting faculty travel. Coordinate communications between the Chairman and other faculty and staff within and outside of the department, and receive and relay sensitive information related to personnel, department, or school activities.
• Joint responsibility to maintain OMFS pre-doctoral courses:
  Assist course directors with organizing, preparing, and assembling all materials for 6 didactic and clinical courses. Maintain/record course curriculum inventories, registrations, rosters, and grades/grade changes; report information to Registrar and Office of the Associate Dean of Academic Affairs Prepare exams and submit them for grading (Examsoft). Proxy final exams. Coordinate/maintain student clinic rotations schedules and changes. Inform students of missing clinical grades.
  
  Coordinate student awards with the Office of Students, Admissions, and Alumni. Peer to Peer evaluations
• Assist in the maintenance and renewal of faculty licenses:
  Dental Associations (Georgia and other states). US Drug Enforcement Administration. Anesthesia (for GRU, Small Smiles, Warner Robins, and other off-campus sites)
• Provide comprehensive administrative support:
  Answer…