Accounting Associate II

Department of Administrative and Financial Services (DAFS)

Opening Date:
June 18, 2026

Closing Date:
July 2, 2026

Job Class Code: 6504

Grade: 16 (Admin Services)

Salary: $18.76 - $27.03 per hour

Position Number:

Location:

Full-time position located in Augusta without the ability to telework.

Are you an experienced accounting professional who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Then we are looking for you!

As an Accounting Associate II within the Recovery Division, you will be responsible for:

• Receiving, distributing, and processing cash, checks, credit card and ACH payments daily from DHHS offices statewide.
• Recording all incoming receipts appropriately upon arrival to ensure proper tracking and reporting, making sure all payments are accounted for in the general ledger within three business days.
• Reviewing and verifying backup, preparing for the mail carrier’s pickup/delivery, and monitoring the Cash Management team’s electronic mailbox for proper work distribution.
• Preparing and processing payment transactions for our Benefit Recovery line of business as well as completing monthly credit card documents for DHHS merchant accounts and Maine Care enrollment fees.
• Identifying priorities, organizing and delegating work to team members, in coordination with management expectations.
• Acting as the first point of contact for this team; responding to inquiries, resolving issues and determining if situations require escalation to management.
• Reviewing overall cash management operations, looking for areas of improvement, implementing necessary process changes and/or identifying operational efficiencies that can be gained by standardizing processes.

This position will also be responsible for reviewing overall cash management operations, looking for areas of improvement, implementing necessary process changes and/or identifying operational efficiencies that can be gained by standardizing processes. Aside from contributing to the timely flow of transactions you will work with internal and external customers to appropriately deposit funds and identify opportunities to improve and standardize process.

The successful candidate should possess excellent communication skills, extraordinary attention to detail and the ability to foster interpersonal relationships with co-workers, internal and external customers alike.

Entry-level to intermediate training, education, and/or experience in office and administrative support functions demonstrating competency in conducting research, compiling data, providing customer assistance, and using independent judgement to make determinations on routine business matters. All positions in this classification assume the qualifications of:
Accounting Associate I.

• Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment.
• Proven ability to effectively schedule work, delegate, instruct, review and monitor the work of support staff.
• Prior experience and/or education which demonstrates knowledge of GAAP/GASB, analyzing accounting data, and accounting reconciliations.

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave –…