Accounts Payable Supervisor

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Department of Administrative and Financial Services (DAFS)

Clerk IV

Opening Date:
September 25, 2025

Closing Date:
October 8, 2025

Job Class Code: 0004

Grade: 18 (Supervisory)

Salary: $21.06 - $29.31 per hour*

* Pay includes a 1.00% recruitment and retention stipend.

Position Number:

Location:

Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Are you an experienced accounting processor who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Then we are looking for you!

This is a full-time position located in Augusta and allows for partial telework with management approval.

• Manage operations and complete daily tasks including working with OCFS (Office of Child and Family Services) processing resource parent invoices and travel reimbursements ensuring accuracy, timeliness and compliance with federal, state and departmental guidelines.
• Supervise a four-employee team while directly contributing to department objectives by ensuring accurate fiscal processes and regulatory compliance.
• Oversee daily workloads, including workflow management, payment tracking, system accuracy, and the implementation of internal controls to safeguard funds and strengthen continuity of operations.
• Review complex or high-risk transactions to ensure appropriate handling, and proper documentation for audit and compliance purposes.
• Provide leadership and staff development through training, performance evaluation, coaching, and support, including assigning, monitoring, and reviewing work for quality and efficiency.
• Serve as a liaison with internal departments and case workers to resolve invoice and payment issues, communicate process improvements and support programmatic needs.
• Maintain and improve accounting processes, assist in developing policies and procedures, and support systemic upgrades and financial reporting.
• Demonstrate a commitment to exceptional customer service, ethical standards, and a collaborative team environment aligned with the department's mission and values.

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine.

• Six (6) years of responsible clerical experience to include two (2) years performing supervision or performing highly independent clerical work.

• Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment
• Basic understanding of Accounting Practices and Controls
• Prior experience and/ or education which demonstrates knowledge of analyzing accounting data, and accounting reconciliations.
• Preference can be given for significant manager experience.

The DHHS Financial Service Center is responsible for program accounting, cash management, and revenue/expenditure control for the entire Department of Health and Human Services (DHHS).

The Service Center provides budget and fiscal analysis for many complex areas within DHHS including TANF (i.e. Temporary Assistance for Needy Families) and Maine Care (formerly Medicaid).

The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services.

Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development, and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

For questions about this position, please contact Shannon Parks ks