Secretary Specialist - Anticipated

Position: Secretary Specialist - Anticipated Vacancy
If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.

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The Maine Office of Community Affairs is seeking to fill a Secretary Specialist vacancy in Augusta. This position will be a key part of our mission to be a "one stop shop" in helping Maine communities chart their course to a brighter future.

MAINE OFFICE OF COMMUNITY AFFAIRS

SECRETARY SPECIALIST

* ANTICIPATED VACANCY
- Opening Date:
February 17, 2026

Closing Date:
End of day March 03, 2026

Location:

Augusta

Position Number:

Class Code: 6562

Grade: 20 (Administrative)

Salary: $20.72 - $29.78 Per Hour

BRIEF

JOB DESCRIPTION:

This position provides advanced secretarial and paraprofessional support services, requiring a proficient knowledge of office processes and governmental administrative functions. Responsibilities require the use of sound independent judgment, initiative, and decision-making on complex administrative matters. The successful candidate must have the ability to balance needs from multiple constituencies and agency priorities.

Representative duties of the position include:
Liaise between Director, senior managers, legislators, and both internal and external constituents on key matters; receive telephone calls and email from the public and provide clear and consistent information and referrals to other staff; compose, format and review documents related to the office's grant programs and other operations; occasionally assist senior staff with coordination of schedules and travel; schedule meetings and events;

maintain records of correspondence in accordance with state law and Department policy; maintain building control for the office; and assist staff with purchasing and hiring processes.

For questions specific to the position, please contact Samantha Horn n

MINIMUM QUALIFICATIONS:

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and policies, and
2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. All positions in this classification assume the qualifications of:
Secretary and Secretary Associate.

Preference will be given to candidates with the following skills and experience:

* Experience with public relations, including creating welcoming and effective customer experiences.

* Experience with governmental processes for purchasing, hiring, and travel.

* Experience with building control systems.

* Ability to effectively plan and adjust work operations to meet planned and unexpected changes.

* Ability to compose, review, and edit complex and/or technical business correspondence.

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

* Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

* Health Insurance Coverage
- The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

* Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

* Dental Insurance
- The State of Maine pays 100% of employee-only dental premiums…