Health Inspection Licensing Clerk

Department: Department of Health and Human Services (DHHS)

Position: Office Associate II

Location: Augusta

Salary: $17.69 - $25.47 per hour (includes 2.50% recruitment and retention stipend)

Grade: 13 (Administrative Services)

Position Number:

Closing Date: June 17, 2026

You will serve as a Licensing Clerk providing licensing services for a variety of businesses to protect public health. This includes restaurants, school kitchens, catering, senior citizen meals, mobile food vendors, hotels, B&Bs, public pools, spas, camps, mass gatherings, and specialty services such as tattoo and body piercing artists. The role processes licensing applications, renewals, payments, performs financial reconciliations, and issues licenses.

It also handles verbal and written communication with constituents and staff.

• Maintain status of all applications through the licensing process.
• Prepare and maintain financial records including daily deposits.
• Refer license applications to the Drinking Water Program for water approval as needed.
• Review completeness of municipality septic approvals.
• Generate renewals weekly and send to Central Services for printing and mailing.
• Print licenses and deliver to Central Services weekly.
• Provide telephone and walk‑in coverage.
• Handle main reception duties.
• Issue refunds as needed, follow up with bounced checks.
• Order supplies, equipment, forms and rule books.
• Conduct online/database research for special projects.

Training, education, or experience in office and administrative support work that demonstrates competence in modern office practices, independent decision‑making, and application of standard procedures.

All positions assume the qualifications of Office Assistant I, Office Assistant II, and Office Associate I.

• Prior licensing experience in a busy office environment.
• Excellent oral and written communication skills.
• Attention to detail and data entry accuracy.
• Ability to collect, count, reconcile and deposit fees in accordance with set standards.
• Ability to establish and maintain effective working relationships with internal and external customers.
• Computer skills, including basic graphics and spreadsheets.

• Work‑Life Fit – 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually.
• Health Insurance Coverage – State pays 85%-100% of employee‑only premiums.
• Health Insurance Premium Credit – Reduces employee‑only premiums by 5%.
• Dental Insurance – State pays 100% of employee‑only premiums.
• Retirement Plan – State contributes 14.11% of pay to Maine
  
  PERS.
• Parental Leave – Six weeks of fully paid leave for all employees.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness and is committed to creating a strong sense of belonging for all team members, regardless of race, color, sex, sexual orientation, gender identity, disability, religion, age, ancestry, or other protected characteristics. Reasonable accommodations are provided upon request.