Records Specialist

Position: Records Specialist I
Brice Integrated, LLCRegular

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture.

Our employees’ commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose-driven work that is impactful.

Brice Companies are a family of businesses providing civil construction, marine services, equipment rentals and quarry materials. We complete projects in remote locations throughout Alaska, continually performing exceptional work through the challenging conditions of these regions. Our outstanding reputation is built on the foundation of getting the job done, regardless of the obstacles and doing it right the first time, on deadline and on budget.

As the Records Specialist I, you will work on-site in Portland, Maine and support Brice’s program with U.S. Army Corps of Engineers (USACE) environmental records management contracts with periodic travel to U.S. Government Facilities.  You should have personal initiative and strong organizational skills as this position requires assistance with multiple USACE environmental records management contracts simultaneously. You will assist with various aspects of project deliverables to include document review, coding, and preparation of hard copy and electronic library documents for submittal to USACE.
* Categorizing documents according to established Comprehensive, Environmental Response, Compensation, and Liability Act (CERCLA) records management categories for inclusion in Microsoft Access and web-based records management databases.
* Overseeing and tracking document scanning vendors.
* Coding documents into Microsoft Access and web-based records management databases to include the document date, author, recipient, type, title, and number of pages.
* Reviewing documents in accordance with established guidelines to identify privileged and personally identifiable information that will need to be redacted prior to release for public review.
* Compiling hard copy and electronic deliverables, which may include generating and applying hard copy box and document labels, verifying hyperlinks in Microsoft Excel indexes link to the correct documents, bookmarking PDFs, and preparing shipping labels.
* Maintaining hard copy and electronic project files according to contract requirements.
* Traveling to client job sites nationwide to review and organize environmental records according to the CERCLA process.
* Performing other office- and position-specific duties as assigned.
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* Supervisory Responsibilities:

** This role does not have any supervisory responsibilities.
** Knowledge, Skills & Abilities:
*** Proficiency in Adobe Acrobat, Microsoft SharePoint, Microsoft Office Suite including Outlook, Access, Excel, and Word.
* Strong organizational and time-management skills with ability to prioritize work on multiple projects.
* Strong analytical skills and a high level of attention to detail.
* General knowledge of research methods.
* Ability to perform basic research and analysis and prepare written summary of findings.
* Excellent oral and written communication skills, and ability to multi-task and manage time .
* Excellent interpersonal skills to work effectively and cooperatively with all levels staff.
* Ability to work in a fast-paced, team-oriented environment.
* Must be flexible, adaptable, positive.
* Ability to pass a background check to obtain a government-issued identification card to access records management databases.
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* Minimum Qualifications:

*** 1 to 3 years of related work experience.
* Valid state driver’s License and qualified to operate a vehicle under the conditions of Brice Integrated’s Driving Policy.
* Ability to pass a drug, driving, and background screenings.
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* Preferred Qualifications:

*** Bachelor’s degree in a research-oriented field preferred, or equivalent combination of education and work experience.
* Experience in federal government projects preferred.
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