Office Assistant II

OVERVIEW

Come join Central Fleet Management, the team that keeps the State of Maine light duty vehicle fleet on the road. Whether it be Inland Fisheries & Wildlife, Marine Resources, Human Services, or any other agency in State government, Central Fleet Management needs an Office Assistant II to provide customer assistance and administrative support for the Central Fleet Management (CFM) vehicle rental program.

You will be part of a team of fleet professionals and assist a wide variety of fleet customers. Our team centrally manages the entire State fleet of light duty vehicles, allowing the agencies to focus on their services to the public.

• Perform basic office support functions such as open/distribute/send mail, answer telephone, photocopy, file, and receive visitors.
• Prepare worksheets and perform data entry.
• Answer factual inquiries and assist with routine requests.
• Review documents and examine for completeness.
• Receive, open, sort, and route incoming/outgoing mail/packages.
• Maintain computerized and/or manual records, logs, and information lists.
• Post and/or transfer numbers from set data.
• Operate modern standard office equipment.
• Create spreadsheets and perform data management.
• Type varied routine business correspondence such as letters, reports, contracts, vouchers, and agendas from draft or original source documents to revised or final form.
• Operate technical office materials/equipment (examples are digital scanner, printing, copiers, State PC with MS Office software, RBase database, etc.) according to set procedures.
• Transport and handle heavy goods.
• Query for data via telephone, computer, and/or written/oral communication.
• Explain, inform, and/or initiate calls on routine matters.
• Refer non-routine inquiries to appropriate resource.
• Clean and/or maintain issued materials.

• Knowledge of basic office practices and procedures.
• Knowledge of spelling, punctuation, grammar, and business English.
• Ability to understand and follow basic oral and written instructions.
• Ability to make basic mathematical calculations.
• Ability to perform repetitive keyboarding for prolonged periods of time.
• Ability to use applicable computer programs.
• Ability to review documents and examine for completeness.
• Ability to maintain computerized and/or manual information.
• Ability to use alphabetical, numerical, and chronological filing systems.
• Ability to effectively give/obtain basic, non-technical information.
• Ability to post and transfer numbers from set data.
• Ability to prepare worksheets and perform data entry.
• Ability to gather and compile information.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to operate modern standard office equipment.

Training, education, or experience in office and administrative support work that demonstrates competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of Office Assistant I.

Some positions may require possession of a valid Class C Maine Motor Vehicle Operator’s License.

• Experience/knowledge related to automotive terminology, parts and repair.
• Experience/knowledge related to a rental or lease vehicle operation.
• Experience with MS Office, including Excel, Word, and Outlook.
• Experience using Rbase database software.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment for applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status, or genetics.

State employees are eligible for a…