Secretary Associate Legal

Job Description

Maine Department of Transportation – Salary: $19.27‑$27.74 per hour (Salary Schedule). Office/Bureau:
Project Development – Property Office. Opening Date:
June
182026. Closing Date:
July
72026.

Provide advanced office support and clerical work for the condemnation unit within the Property Office. Assist with organizing and condemning property for department projects according to the condemnation schedule. Prepare and assemble legal documents and correspondence for weekly condemnations, including recordable legal documents, data entry into databases, property owner correspondence, and property acquisition payment processing. Support the Title Office with title file maintenance and archiving.

• Organize and condemn property for department projects according to the schedule.
• Prepare legal documents and correspondence for weekly condemnations.
• Enter data into databases accurately and within specified time frames.
• Prepare property owner correspondence and process property acquisition payments.
• Assist the Title Office with title file maintenance and archiving.

• Experience, training, or education in office and administrative support work, demonstrating competency in office processes and administrative functions for complex secretarial tasks.
• Ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
• Competency in legal terminology and legal practices to perform complex secretarial tasks.
• All positions in this classification assume secretary qualifications.

Interested applicants must apply online by clicking the “Apply for this Opening/Apply Now” button and upload a cover letter, current resume, and any applicable copies of post‑secondary transcripts, licensing, registration, or certifications. If you have general questions, contact MaineDOT Human Resources at 207‑624‑3050 or email jobs.

DOT.

If you are unable to complete the online application, contact the Human Resources representative listed on the job opening for an alternative submission method.

Maine State Government is an Equal Opportunity employer. We embrace a culture of respect and awareness, ensuring an inclusive environment for all applicants of diverse backgrounds, including race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status, or genetics. Reasonable accommodations are provided to qualified individuals with disabilities upon request.

• 13 paid holidays and 3+ weeks of vacation leave annually; vacation leave accrual increases with years of service; overtime‑exempt employees receive personal leave.
• 12 days of sick leave annually.
• Health insurance:
  State pays 85–95% of employee‑only premiums ($11,196.96–$12,514.32 annual value).
• Dental insurance:
  State pays 100% of employee‑only premiums ($358.08 annual value).
• Retirement:
  State contributes 14.11% of pay to Maine Public Employees Retirement System (MainePERS).