Office Specialist II Supervisor; Administrative Assistant to Superintendent

Position Overview

Riverview Psychiatric Center, Augusta, Maine – Office Specialist II Supervisor (Job Class Code: 6593, Grade 22). Salary: $23.67 - $34.05 per hour. This confidential supervisory role supports the Office of the Superintendent and is responsible for coordinating executive‑level administrative functions that contribute to the efficient operation of the organization.

• Manage the day‑to‑day administrative activities of the Superintendent’s Office.
• Prepare and edit correspondence, maintain policies and procedures.
• Coordinate office operations, board and committee meetings.
• Liaise between the Superintendent and internal and external stakeholders to ensure effective communication and follow‑through on important initiatives and priorities.
• Monitor regulatory and licensing requirements, track customer concerns, maintain administrative records.
• Identify opportunities to improve office processes and efficiencies.

• Advanced administrative support experience at statewide level with broad scope or functional diversity.
• Competency in applying proficient modern office practices and independent judgment on complex matters.
• Experience supporting executive leadership and strong written and verbal communication skills.
• Proactive problem‑solving ability, attention to detail, and sound judgment.
• Ability to manage multiple priorities while handling confidential information with discretion.
• Ability to work independently in a fast‑paced environment.

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

• Work‑Life Fit: 13 paid holidays, 12 sick days, 3+ weeks vacation (vacation accrual increases with years of service). Over‑time exempt employees receive personal leave.
• Health Insurance Coverage: 85‑100% of employee‑only premiums.
• Dental Insurance: 100% of employee‑only premiums.
• Retirement Plan:
  State contributions equal to 18.91% of pay to the Maine Public Employees Retirement System.
• Parental Leave: six weeks of fully paid leave for all employees welcoming a child, with additional unpaid leave under FMLA.

The State of Maine is an Equal Opportunity Employer. We are committed to creating a strong sense of belonging for all team members and ensuring an inclusive environment for applicants from all backgrounds.

For additional information about this position or to request a paper application, please contact Tiffany Smith at 207‑624‑4672 or tiffany.smith.