Office Associate II

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State..Maine Department of Transportation Salary: $17.30 - $24.91

To view the full salary schedule,  .Office/Bureau :
Maintenance and Operations (Fleet Services)
Location :
Augusta, MEOpening Date:
June 22, 2026

Closing Date:
July 7, 2026

DESCRIPTION:

This position provides office and administrative support within the Office & Administrative Support Job Family. The role performs complex and varied clerical functions requiring knowledge of modern office practices, equipment, and established procedures. Responsibilities include independently managing information, selecting appropriate processes, and supporting operational, production, and administrative needs.

REPRESENTATIVE TASKS:

Follow state policies related to human resources, information security, and confidentiality requirements.

Prepare correspondence, reports, forms, publications, charts, graphs, maps, and other informational materials using office software and graphic tools.

Maintain and update web content and computerized records, forms, and documents.

Review documents, identify errors or irregularities, determine facts, and take appropriate action.

Perform administrative duties including scheduling, travel arrangements, appointment coordination, and document review.

Coordinate and deliver workshops, training, and orientation sessions.

Administer and score examinations according to established procedures.

Track contracts and licenses; collect, reconcile, and process fees and funds.

Assist customers, provide technical guidance, and interpret applicable policies, procedures, regulations, and requirements.

Develop standard work procedures and may provide leadership, scheduling, training, and oversight for team members.

KNOWLEDGES, SKILLS, AND ABILITIES

REQUIRED:

Knowledge of modern office practices, equipment, graphics, publication processes, and internet-based information distribution.

Ability to prepare correspondence, reports, presentations, forms, and computerized documents.

Ability to perform administrative and secretarial functions, manage records, reconcile funds, and process information accurately.

Ability to interpret and apply laws, rules, policies, procedures, and documentation requirements.

Ability to create informational materials, update web content, and use office technology effectively.

Ability to coordinate training, communicate information clearly, resolve routine problems, and exercise sound judgment.

Ability to identify errors, analyze situations, make recommendations, and support team operations.

Minimum Qualifiations : (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.)Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and
2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of:
Office Assistant I , Office Assistant II , and Office Associate I .LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS : (These must be met by all employees prior to attaining permanent status in this class.)Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

Application Instructions:

Interested applicants need to apply online along with uploading a cover letter, current resume, and any applicable copies of post-secondary transcripts, licensing, registration and certifications.

For general questions or for Current MaineDOT employees in the Transportation Worker series who wish to be considered for a transfer and must complete and submit a Transportation Worker…