Office Specialist - Augusta - Anticipated

Office Specialist I - Anticipated Vacancy

Opening Date: June 25, 2026

Closing Date: July 12, 2026

Grade/Admin Unit: 16 / Administrative Services

Job Class Code: 6546

Salary: $18.76 - $27.03 per Hourly

Position Number:

Location: Augusta

Telework: None

Visa Sponsorship Eligibility: Not eligible

This position will provide administrative support to the Compliance and Licensing divisions, including data entry for complaints and inspections, tracking Compliance Inspector self-initiated work, closing inspections and complaints, correspondence between staff, licensees, and registrants, answering telephones, and responding to email inquiries. The role requires advanced office and administrative support services and proficiency in modern office practices and equipment. It must handle difficult individuals professionally and use independent judgment, initiative, and discretion to make determinations on a range of matters.

This is a classification in the Office & Administrative Support Job Family which provides office and administrative support to an agency, program, or operational unit requiring operation of office equipment and knowledge of office processes and diverse clerical functions. The work is advanced and requires a proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions.

Responsibilities require using independent judgment, initiative, and discretion to make determinations on varied matters.

• Comply with state policies, including human resource components of security protocols, information security, and confidentiality policies for state business purposes.
• Review input/output of information from electronic information systems and develop and implement quality control standards for data input structures and output quality assurance.
• Examine motor vehicle title applications and associated documents such as liens, chain of ownership, vehicle and odometer information, and signatures to determine vehicle ownership and compliance with applicable regulations.
• Develop, post to, amend, and/or update web pages using established content and knowledge of modern office software.
• Code, compute, verify, post, reconcile, and/or update standard documents and financial transactions; review, update, revise, verify, reconcile, maintain, edit, and/or adjust payroll transactions and/or personnel transactions.
• Write summary reports and trend analyses.
• Recommend operational improvements.
• Research, compile, and analyze complex information to reach a conclusion and/or make recommendations.
• Present routine factual information to individuals or groups.
• Repair, service, clean, and/or maintain issued materials.
• Determine and requisition inventory and supplies.

• Knowledge of payroll principles, procedures, and techniques; and automated payroll systems and procedures.
• Knowledge of human resources practices and employee benefits.
• Knowledge of the principles, practices, and equipment related to quality control of data input and output.
• Knowledge of the laws and practices related to the title and ownership of motor vehicle titles.
• Ability to develop and change web pages using established content.
• Ability to verify, code, compute, and/or reconcile data on standard documents.
• Ability to conduct research, gather information, and analyze results to reach a conclusion.
• Ability to oversee and maintain inventory and supplies.
• Ability to review input/output of information from electronic information systems and develop and implement quality control standards for data input structures and output quality assurance.
• Ability to examine motor vehicle title applications and associated documents to determine vehicle ownership.
• Ability to write clear and comprehensive reports.
• Ability to develop and recommend new work methods and administrative policies and procedures.
• Ability to understand and promote management goals as they affect day-to-day operations.
• Ability to repair, service, clean, and/or maintain issued materials.

Training, education, or experience in office and administrative support work that…