Elections Specialist ​/ Corporations, Elections & Commissions

Department:
Secretary of State / Corporations, Elections & Commissions Division:
Elections Administration

Location:

Augusta

Schedule:

Monday – Friday, 8:00 a.m. – 5:00 p.m. Grade: 16 Salary: $18.76 - $27.03 Closing Date:
August 12, 2026

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer excellent benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

Are you ready to make a difference? We are looking for dedicated and collaborative individuals who thrive in a fast-paced, customer-focused environment. If you are passionate about delivering outstanding public service, contributing to a high-performing team, and supporting the people of Maine every day, we want you on our team.

We are seeking an enthusiastic, talented, and resourceful person for an Elections Specialist position located in Augusta, ME. This position provides administrative service work in support of state level elections administration, including preparing for state and federal elections and advising municipal officials, candidates, campaigns and members of the public on election laws, rules and procedures. Proficient knowledge of modern office practices is required.

The hours of this position are Monday through Friday, from 8 a.m. to 5 p.m. in office (not remote) and periodic overtime during peak election and petition certification times.

• Adaptability:
  Adjust quickly to new procedures, policies, and technologies as agency needs evolve.
• Attention to Detail: A focus on accuracy and thoroughness in completing tasks including the ability to compose, review, proof, and accurately edit Division materials.
• Clear Communication:
  Strong verbal and written communication skills.
• Problem-Solving:
  Utilize critical thinking skills to Identify and resolve issues efficiently
• Professionalism:
  Commitment to non-political, bias-free work that ensures trust, transparency, and fair election administration. Strict adherence to nonpartisanship is required. Professionally represent the organization in the workplace and with all public facing interactions.
• Customer Service Excellence:
  Demonstrated ability to provide courteous, accurate, and efficient service in a fast-paced setting with a diverse public.
• Team
  
  Collaboration:
  
  Work effectively within a team, supporting shared goals and contributing to a respectful, productive workplace.

• Emotional Intelligence:
  Empathetic, self-aware, and able to manage high-stress interactions with tact.
• Conflict Resolution:
  Handle difficult or emotional customer situations with patience and effectiveness.
• Time Management:
  Prioritize tasks and complete assignments accurately and on time.
• Commitment to Excellence:
  Dedication to high-quality work, accuracy, and upholding public trust.
• Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.

• Independently review, examine and record, voter registration applications, absentee ballot applications, and candidate/initiative petitions, to ensure completeness, accuracy and determine compliance to applicable laws, rules and regulations.
• Independently compose, review and edit written assistance notices to municipal elections officials and the public to provide instruction and guidance on compliance with applicable laws, rules and regulations.
• Respond to inquiries about election laws and procedures from municipal elections officials, attorneys, candidates, elected officials and the public.
• Prepare and process documents, forms and petitions for use in elections.
• Research, analyze and compile complex information about changing state and federal election laws, rules and policies.
• Collect, review, enter, proofread and/or test the accuracy of data from the…