Housing Program Officer

Primary Purpose

The Housing Program Officer administers existing loan and grant program procedures and provides technical assistance to customers and partners for the various housing repair, replacement and remediation programs offered by EHS.

• Schedule and perform program monitoring of CAAs or other subgrantees

  Perform program and administrative monitoring of CAAs or other sub‑grantees;

  Pre‑monitoring preparation for site visit to CAAs or other subgrantee, conduct exit interview and draft final compliance reports;

  Provide training and technical assistance to CAA or other sub‑grantee staff at various operational levels.

• Provides training and program assistance, verbally and in writing, to partners, customers and other Maine Housing employees

  Responds to inquiries from the public and partners.

  Interprets program manuals and clarifies policy questions.

• Processes project documentation and loan/grant packages to ensure compliance with State and federal regulations and Maine Housing policies

  Reviews submitted loan/grant packages, works with partners to resolve any compliance, and approves or denies submittals for payment/purchase.

  Maintains loan/grant activity logs including LEAD and Housing program databases, and various spreadsheets.

• Tracks and monitors production data to ensure program/grant goals will be achieved

  Collects, analyzes, and tracks production data by CAA/partner monthly.

• Coordinates and conducts training for partners

  Plans, organizes and conducts training in collaboration with the Technical Services Compliance Specialist.

• Develops, maintains, and updates procedural guides and manuals.
• Assists in the review, revision, and implementation of policies and procedures.
• Prepares and/or provides information for various reports as required under grants or by EHS management.
• Assists the EHS Fiscal team as needed to reconcile budgets, payments, and expenditures and to resolve any discrepancies.
• Special projects and other duties as assigned

Education and Experience: Education and two years of relevant job experience or a combination of experience, training, and independent study preferred.

Skills and Knowledge:

• Knowledge and experience of housing repair and rehabilitation industry
• Familiarity with the HUD environmental review process
• Strong project management, time management, and organizational skills
• Strong attention to detail and accuracy
• Excellent communication skills – oral, written, and listening
• Ability to take initiative, work independently, and utilize creativity and analytical skills to resolve issues
• Knowledge of mortgage loan documentation advantageous
• Experience working with federal grants advantageous
• Strong PC skills including knowledge of various software applications (i.e. Word, Excel, and Access)

Fast paced environment with multiple priorities, interruptions and deadlines. The position requires periodic in‑state travel to partner locations and meetings, and occasional out‑of‑state travel for conferences. A hybrid schedule may be considered, if appropriate, after 6 months employment.

Manager of Housing Services

No one

The starting hourly for this position is $22.17-$16 ($46,117 annually), plus a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long‑term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program.

Position will remain open until a suitable candidate is found.