Office Manager

Description We are looking for an organized Office Manager to support daily operations for a team based in Augusta, Maine. This Long-term Contract position will oversee core administrative and financial activities, help keep office workflows running smoothly, and provide dependable support for time-sensitive business needs. The ideal candidate brings strong attention to detail, comfort with accounting-related tasks, and the ability to manage multiple priorities in a well-organized office environment.

Responsibilities:

- Manage day-to-day office operations, ensuring administrative processes are handled accurately and on schedule.

- Oversee incoming and outgoing payments, including preparing disbursements, coordinating signatures, and sending completed checks.

- Record financial activity, prepare bank deposits, and maintain accurate bookkeeping records in Quick Books Online.

- Collect, sort, and distribute mail while handling routine correspondence and general office support tasks.

- Process weekly payroll by established deadlines and maintain organized records related to employee compensation.

- Monitor office inventory levels and arrange for materials and supplies so staff have what they need to work efficiently.

- Use internal labor tracking and payroll-related systems to support reporting and administrative coordination.

- Assist with periodic administrative projects, such as event-related arrangements, registration tracking, enrollments, and data entry or database updates.

- Handle recurring monthly duties, including pension-related payments and other scheduled administrative deadlines. Requirements - Experience supporting administrative operations in an office management or similar business support role.

- Working knowledge of accounts payable, accounts receivable, and general bookkeeping practices.

- Proficiency with Quick Books Online and confidence maintaining accurate financial records.

- Ability to coordinate payroll processing with strong attention to deadlines and detail.

- Experience ordering, tracking, and replenishing office supplies and materials.

- Comfortable performing front-office and receptionist-style responsibilities with professionalism.

- Strong organizational, communication, and multitasking skills in a fast-paced office setting.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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