Office Assistant II

Department of Health and Human Services (DHHS) Opening Date:
August 31, 2026 Closing Date:
September 14, 2026 Job Class Code: 6538 Grade: 08 (Admin Svcs) Salary: $16.07 - $22.25 per hour
* * This is inclusive of a 4.00% recruitment and retention stipend Position Number:

Location:

Augusta

• Responsible for primary management of incoming and outgoing communications, including email, calls, mail, faxes, and other publications and print materials related to the Policy and Training Unit;
• Coordinating training-related needs, including, but not limited to, procuring venues, invoicing, managing registration and attendance of events, and distribution of certificates based on the information gathered as part of the attendance record;
• Working with Policy and Training Unit members to support the delivery of training by preparing and distributing physical course materials;
• Supporting other administrative processes for OCFS programs as needed, including management of the Policy and Training Intranet site and Learning Management Systems.

Minimum Qualifications:

To qualify, you must have training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and
2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures.

All positions in this classification assume the qualifications of:
Office Assistant I.

Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice.

• Outlook or comparable email applications,
• Excel or comparable spreadsheet applications,
• MS Word or comparable word processing applications,
• Performing receptionist duties,
• Data entry (both narratives and billing data),
• Keyboarding (words per minute).

Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Office of Child & Family Services (OCFS), within DHHS, is responsible for ensuring the safety, permanency and well‑being of children and families through community networks, local resources, and life‑long family connections throughout Maine.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime‑exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee‑only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee‑only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee‑only dental premiums ($365.28 annual value).
• Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees…