Customer Support – OCFS Unit

Position: Customer Support – OCFS Background Check Unit
If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State..Department of Health and Human Services (DHHS)
Customer Representative Associate II – Human Services Opening Date:
September 10, 2026

Closing Date:
September 23, 2026

Job Class Code: 6594

Grade: 13 (Administrative Services)
Salary: $17.30 - $24.91 per hour Position Number:

Location:

Augusta Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities:

As a Customer Representative Associate II in OCFS, you will be expected to perform a broad range of direct service and administrative duties that assist in service delivery to families involved with the child welfare system. These duties may include but are not limited to:
• Completing Child Protective background checks.
• Maintaining records, mailings, and databases.
• Performing routine, occasional secretarial duties such as: complete work schedules, arrange appointments, arrange travel/lodging, order supplies and review documents to respond to requests.

To perform these duties, you must have strong interpersonal skills, organizational and computer skills. You will also need to be able to work effectively with your team members and interact with the public in a helpful and professional manner, sometimes under difficult circumstances. Your work could include significant travel within areas served by the local district office and will include occasional mandatory overtime.

Most positions require possession of a valid driver’s license, access to reliable transportation and good driving record. Your typical duties will include:
• Examining documents/information, determine facts, detect errors and irregularities, and taking action as authorized.
• Creating, using, maintaining, or updating computerized databases.
• Working with a variety of interested parties, such as other state agencies, the public and municipalities.
• Conducting and submitting assigned child protective clearances and follow established protocol.
• Processing all incoming and outgoing mail (opening, sorting, distributing).
• Preparing monthly logs of tasks completed and participating in unit meetings to enhance coordination of essential tasks.
• Assisting Background Check Unit members with any other duties associated with daily tasks, as needed.

Minimum Qualifications:

To qualify for this position, you must have training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a solid knowledge of the principles and practices of quality customer service to perform complex work in assisting the public with applications, fees, examinations, or social services that have an eligibility or compliance component; and
2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

Preference will be extended to candidate possessing the following skills/experience:
1. Prior experience working directly with children and families in a social service setting.
2. Skilled in the use of standard work-place applications (MS Word, EXCEL, Outlook, etc.).Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

Agency…