Office Specialist II

Procurement Assistant

Department of Education

Commissioner's Office / Operations / Procurement

Opening Date:
September 16, 2026

Closing Date:
September 30, 2026

Grade: 19 / Administrative

Job Class Code: 6550

Salary: $20.23 - $29.14 / Hourly

Position Number:

Position Type:
Full-Time

Location:

Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Purpose:

The primary purpose of this position is to assist the Director of Procurement with procurement procedures department wide and records management. This position requires in-depth knowledge of procurement processes including invoicing processing requirements and to will ensure that contracts are error-free, entered into AdvantageME, and approved. This position will also be responsible for administrative work from the Chief of Operations and the Director of Finance.

It will be responsible for some tasks assigned by School Finance and Operations along with other offices on an as needed basis.

Knowledge, Abilities, and

Skills:

• Knowledge of the principles of organization. Knowledge of the principles of office management.
• Knowledge of accounting principles and practices.
• Knowledge of State of Maine invoicing and procurement requirements and processes
• Experience in the use of AdvantageME and the State of Maine policies & procedures for contractual services.
• Knowledge of federal grant procedures.
• Ability to compose, review, and edit complex and/or technical business correspondence.
• Ability to use discretion and judgment in dispensing information.
• Knowledge of budgetary procedures.
• Ability to initiate, coordinate, implement, and evaluate administrative activities.
• Ability to analyze solutions, reach logical conclusions, and make sound recommendations.
• Ability to apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies.
• Ability to understand and promote management goals as they affect day-to-day and long term operations.
• Ability to effectively plan and adjust work operations to meet planned and unexpected change.
• Ability to review documents for completeness
• Ability to track and monitor agreements and invoices
• Ability to effectively represent the organization at internal and external meetings.

Minimum Qualifications:

Training, education, or experience in administrative support work that demonstrates
1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and
2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of:
Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Application Instructions:

Please submit a cover letter along with a current resume.

In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

Contact Information:
For more information or questions specific to the position, please contact recruiting.ggsc

The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.

Benefits of working for the State of Maine:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases…