Office Specialist

Position: Office Specialist I
If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State..Bureau of Alcoholic Beverages and Lottery Operations Opening Date:
September 29, 2026

Closing Date:
October 13, 2026

Grade / Admin Unit: 16 / Administrative Job Class Code: 6546

Salary: $18.76 - $27.03/Hourly Position Number:

Location:

Augusta Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

DESCRIPTION:

As an Office Specialist I at the Bureau of Alcoholic Beverages and Lottery Operations (BABLO), you will be critical to the operation and regulation of this growing industry. You will go to work every day knowing that you are an important part of a team that keeps the people of Maine safe.

This is mid-level regulatory work which offers the opportunity for career development and advancement- both within the Bureau and across Maine state government. This work primarily consists of direct support for the Spirits Operations Manager and is an in office position.

REPRESENTATIVE TASKS:

Creating and maintaining spreadsheets

Reviewing Price Quotes for new products and pricing changes

Preparing materials for presentation at monthly Liquor and Lottery Commission meetings

Acting as back up for the Clerk of the Liquor and Lottery Commission Reviewing and responding to discount requests from agency liquor stores

Responding to written and telephone inquiries from members of the industry and the public

Reviewing and tracking the on-premises data collection project and acting as first point of contact for this program

Assisting with the online Seller and Server Certification program

Researching new product requests from consumers and licensees

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Ability to:

Understand and follow oral and written instructions

Understanding of Modern office procedures

Create Excel worksheets and perform data entry

Create documents and presentations with Microsoft Word and Power Point Create and run virtual meetings with both Microsoft Teams and Zoom platforms

Communicate clearly and effectively, including writing concise reports and composing standard business correspondence

Work independently

Meet strict deadlines while working on multiple projects

MINIMUM QUALIFICATIONS:

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and
2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of:
Office Assistant I , Office Assistant II , Office Associate I and Office Associate II.LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS:

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

APPLICATION INSTRUCTIONS:

Please submit a cover letter along with a current resume and three (3) professional  order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

CONTACT INFORMATION:
For more information or questions specific to the position, please contact recruiting.ggsc

The selected candidate will be required to pass the required…