Fleet Operations Coordinator - Augusta - Anticipated Vacancy in Augusta,

Fleet Operations Coordinator

This is structural and craft work coordinating and providing administrative services for a large fleet of electric, hybrid, plug-in, and standard vehicles. Responsibilities include determining and authorizing repair needs based on vehicle type, assigning and receiving vehicles from state departments and agencies, determining types of vehicles for department and agency use based on needs, issuing lease assignments, reviewing accident reports, and processing payments for repairs.

Work is performed under limited supervision.

Representative tasks include:

• Determining and authorizing repairs and maintenance of vehicles based on vehicle type in order to ensure proper and safe operation.
• Receiving, preparing, documenting, and registering new all new vehicles in order to place them into service.
• Coding and approving payment of electronic payment vehicle charges with the state procurement card provider to ensure prompt payment for the customer and vendor.
• Coding and approving payment of invoices in order to account for vehicle expenses and ensure invoices are processed in a timely manner.
• Reviewing and analyzing vehicle costs and expenditures based on vehicle type to determine the proper disposition of each vehicle.
• Receiving and examining vehicle accident reports involving leased and rental vehicles in order to coordinate payment with the Risk Management Division.
• Determining and authorizing repairs, cleaning, and maintenance of all vehicle types in order to prepare the vehicles for auction.
• Assigning vehicles in order to ensure maximize useable life.
• Issuing, tracking, and controlling vehicle credit cards and toll highway passes to ensure appropriate use.
• Maintaining vehicle inventory, repair, maintenance, and accident logs in order to document vehicle history.
• Assigning and overseeing the work of others in order to ensure duties are performed in a timely and acceptable manner.
• Contacting vendors in order to resolve problems and ensure vehicle repairs and costs are appropriate based on vehicle type.

Knowledges, skills, and abilities required include:

• Knowledge of modern office management principles, practices, procedures, and equipment.
• Knowledge of vehicle operations of standard, electric, hybrid, and plug-in vehicles.
• Knowledge of standard, electric, hybrid, and plug-in vehicle repairs, maintenance, parts, and procedures.
• Knowledge of new and advanced technologies and terminologies for internal combustion engines.
• Knowledge of plug-in hybrid vehicles and full electric vehicles technology and terminology, operation, safety features, and their charging equipment, procedures, and locations.
• Knowledge of telematics devices software and maintenance codes.
• Knowledge of diagnostic scan tools and procedures, including the most modern internal combustion engines.
• Knowledge of state vehicle inspection and registration.
• Knowledge of related risk management policies and procedures.
• Knowledge of accident reporting procedures.
• Ability to diagnose basic, electric, hybrid, and plug-in vehicle problems.
• Ability to adapt to the evolving vehicle technologies across all vehicle types.
• Ability to authorize and control vehicle repairs and maintenance.
• Ability to establish and maintain effective working relationships.
• Ability to evaluate and appraise vehicle fair market value.
• Ability to communicate effectively.
• Ability to write clearly and effectively.

Minimum qualifications:

Four (4) years experience in automotive service to include one (1) year of administrative experience. Application instructions:
Please submit a cover letter along with a current resume and three (3) professional references. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

Contact information:
For more information or questions specific to the position, please contact recruiting.ggsc. The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.

Benefits of working for the State of Maine include:

• Work-Life Balance
• Health Insurance Coverage
• Health Insurance Premium Credit
• Dental Insurance
• Retirement Plan
• Gym Membership Reimbursement
• Health and Dependent Care Flexible Spending Accounts
• Public Service Student Loan Forgiveness
• Living Resources Program
• Parental Leave
• Voluntary Deferred Compensation

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note:

Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.