Procurement Analyst

Job Summary

Procurement Analyst I supports the state procurement process of the Office of State Procurement Services by performing entry‑level procurement tasks for low dollar value goods and services. The role manages RFP/RFI solicitations, bid evaluations, and award processes under close supervision, while maintaining internal databases, SharePoint, and web‑based reports and providing customer service to vendors and state agencies.

Grade / Administrative Unit: 21 / Professional/Technical Job Class Code 1030
Salary: $44,803.20 – $62,691.20 per year

Location:

Augusta, Maine (partial or hybrid telework with management approval)

• Research, compile, and disseminate data regarding market sources and vendors.
• Review specifications and requirements for accuracy and integrity.
• Prepare competitive bidding documents in accordance with established standards.
• Publish competitive bids and proposals according to specifications and requirements.
• Evaluate bids and proposals according to solicitation document specifications and requirements.
• Award purchase orders and master agreements through the State’s e‑procurement system and maintain files.
• Administer master agreements including supplier management and compliance standards.
• Review state agency service contracts for administrative accuracy and clarity of content.
• Maintain effective customer relations with state agency procurement staff and vendors to provide support and technical assistance.
• Maintain and update the Office website and internal databases.
• Review RFP and related documents for accuracy, formatting integrity, content, and adherence to rules and standards.
• Assist the team with other procurement‑related tasks as needed.

• Experience with the procurement solicitation process (RFQ/RFP), contracts, and related documents.
• Knowledge of data analysis and ability to conduct market research.
• Proficiency with Microsoft Office (SharePoint, Excel, Word) and Adobe PDF editor.
• Strong written and verbal communication skills and detail orientation.
• Consistent customer service skills for internal and external stakeholders.
• Ability to coordinate, schedule, and facilitate team meetings.
• Experience with RFP/RFI document review, editing, and approval processes.
• Ability to draft scope of service documents and apply editorial standards.
• Understanding of procurement solicitation stages (drafting, release, evaluation, appeal).
• Experience in website development/management and commitment to process improvement.
• Problem‑solving skills, risk identification, and appropriate escalation methods.

• Associate’s Degree in Business Administration or related field of study.
• Experience involving moderately complex procurement or related business processes demonstrating knowledge of large‑scale procurement of business goods and services, category management, and market research.
• Directly‑related additional experience may substitute for the educational requirement on a year‑for‑year basis.
• Strong written and verbal communication skills, detail orientation, and strong organizational skills.

A cover letter, current resume, and up to three professional references are required. All applications will be evaluated against the minimum qualifications. Selected candidates will be required to pass a background check, including fingerprinting.

As an Equal Opportunity employer, the Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and ensuring an inclusive environment for applicants of all backgrounds, including race, color, sex, sexual orientation or gender identity, disability, religion, age, ancestry, national origin, familial status, or genetics. Reasonable accommodations are provided to qualified individuals with disabilities upon request.

For more information or questions specific to the position, please contact recruiting.ggsc.