Accounts Payable Supervisor

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Department of Administrative and Financial Services (DAFS)

Clerk IV

Opening Date:
June 4, 2026

Closing Date:
June 17, 2026

Job Class Code: 0004

Grade: 18 (Supervisory)

Salary: $20.15/hour - $28.05 per hour*

* This is inclusive of a 1.00% recruitment and retention stipend.

Position Number:

Location:

Augusta

Are you an experienced accounting processor who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Then we are looking for you!

This is a full-time position located in Augusta and allows for partial telework with management approval.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities:

• Manage operations and complete daily tasks including working with OCFS (Office of Child and Family Services) processing resource parent invoices and travel reimbursements ensuring accuracy, timeliness and compliance with federal, state and departmental guidelines.
• Supervise a four-employee team while directly contributing to department objectives by ensuring accurate fiscal processes and regulatory compliance.
• Oversee daily workloads, including workflow management, payment tracking, system accuracy, and the implementation of internal controls to safeguard funds and strengthen continuity of operations.
• Review complex or high-risk transactions to ensure appropriate handling, and proper documentation for audit and compliance purposes.
• Provide leadership and staff development through training, performance evaluation, coaching, and support, including assigning, monitoring, and reviewing work for quality and efficiency.
• Serve as a liaison with internal departments and case workers to resolve invoice and payment issues, communicate process improvements and support programmatic needs.
• Maintain and improve accounting processes, assist in developing policies and procedures, and support systemic upgrades and financial reporting.
• Demonstrate a commitment to exceptional customer service, ethical standards, and a collaborative team environment aligned with the department’s mission and values.

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population. You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine.

Minimum Qualifications:

Six (6) years of responsible clerical experience to include two (2) years performing supervision or highly independent clerical work.

Agency information:

The DHHS Financial Service Center is responsible for program accounting, cash management, and revenue/expenditure control for the entire Department of Health and Human Services (DHHS). The Service Center provides budget and fiscal analysis for many complex areas within DHHS including TANF (i.e. Temporary Assistance for Needy Families) and Maine Care (formerly Medicaid). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services.

Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development, and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

The backgrounds of well-qualified candidates will demonstrate the following competencies:

• Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment.
• Basic understanding of Accounting Practices and Controls.
• Prior experience and/or education which…