Accounting Associate II

We are looking for an experienced accounting professional who is detail oriented and enjoys independent work in a dynamic, fast‑paced environment.

• Receiving, distributing, and processing cash, checks, credit card, and ACH payments daily from DHHS offices statewide.
• Recording all incoming receipts appropriately upon arrival to ensure proper tracking and reporting, and ensuring all payments are accounted for in the general ledger within three business days.
• Reviewing and verifying backup, preparing for the mail carrier’s pickup/delivery, and monitoring the Cash Management team’s electronic mailbox for proper work distribution.
• Preparing and processing payment transactions for the Benefit Recovery line of business as well as completing monthly credit card documents for DHHS merchant accounts and Maine Care enrollment fees.
• Identifying priorities, organizing and delegating work to team members in coordination with management expectations.
• Serving as the first point of contact for the team; responding to inquiries, resolving issues, and determining when escalation to management is required.
• Reviewing overall cash management operations, seeking areas of improvement, implementing necessary process changes, and identifying operational efficiencies that can be gained by standardizing processes.
• Working with internal and external customers to appropriately deposit funds and identify opportunities to improve and standardize process.

• Entry‑level to intermediate training, education, or experience in office and administrative support functions demonstrating competency in researching, compiling data, providing customer assistance, and exercising independent judgment to make determinations on routine business matters.
• All positions in this classification assume the qualifications of Accounting Associate I.
• Good critical thinking skills; flexibility and adaptability to a fast‑paced environment.
• Proven ability to schedule work, delegate, instruct, review, and monitor the work of support staff.
• Prior experience and/or education that demonstrates knowledge of GAAP, GASB, analyzing accounting data, and accounting reconciliations.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment for applicants of all backgrounds, including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Reasonable accommodations are provided to qualified individuals with disabilities upon request.