Elections Coordinator​/Corporations, Elections

Join Our Team at the Department of the Secretary of State

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

We are looking for dedicated and collaborative individuals who thrive in a dynamic, fast-paced environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team.

The Elections Division is seeking a dedicated nonpartisan professional to join our dynamic team. In this role, you'll ensure that all voters are treated equally and that election processes remain transparent and non-partisan. If you're committed to democracy and fairness, we want you on our team!

We are seeking motivated candidates for an Elections Coordinator position in the Augusta ME office. As an Elections Coordinator, you will work both independently and also on collaborative teams to assist with vital election preparation and voter registration activities, as well as post-election processes and petition certification. Work is performed under limited supervision. The hours of this position are Monday through Friday, from 8 a.m. to 5 p.m. in office (not remote) and periodic overtime during peak election and petition certification periods.

• Nonpartisanship:
  Commitment to non-political, bias-free work to ensure trusted, transparent, and fair election administration.
• Team
  
  Collaboration:
  
  Ability to work effectively within a team, contributing to shared goals and helping others succeed.
• Communication
  
  Skills:
  
  Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.
• Adaptability:
  Willingness and ability to adapt to changing priorities, processes, and technologies.
• Problem-Solving:
  Strong critical thinking skills to identify issues and propose innovative solutions.
• Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.
• Professionalism:
  Maintain a positive and respectful work environment through thoughtful, courteous interactions.

• Emotional Intelligence:
  Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability.
• Conflict Resolution & Feedback:
  Skill in managing difficult situations and offering constructive feedback with tact and respect.
• Time Management:
  Strong organizational and multitasking abilities to balance various responsibilities effectively.
• Commitment to Excellence:
  Dedication to achieving high standards in service delivery and personal work performance.
• Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.

• Assist with coordinating and implementing special projects related to election administration.
• Gather and analyze election and voter registration data.
• Evaluate complex or problem election situations in order to support or respond to candidates, groups, the public, and municipal officials.
• Provide training and guidance to municipal officials.
• Research, assemble, and report information to assist with problem-solving and decision-making.
• Conduct testing of tabulation and accessible voting systems.
• Review and certify candidate and initiative petitions.
• Analyze and assist with procurement of election supplies.
• Draft official election materials for municipal officials on election laws and procedures.
• Review, revise, draft and proof publications, ballots, and other election materials.
• Assist with Division ranked choice voting central counts and recounts.

• Experience in elections or voter registration administration on a state, county, or local level.
• Education or experience in public administration or a related field.
• Knowledg…