Contract​/Grant Specialist in Augusta, Maine

Hazard Mitigation Grant Administrator

Are you passionate about helping others? Are you good with numbers? Do natural hazard events including floods, windstorms, and drought call you to duty to assist others in mitigating before a major disaster occurs? If yes, the Hazard Mitigation Grant Administrator position may be for you. This position assists with the management, administration, and enhancement of all FEMA Hazard Mitigation Assistance grant programs.

FEMA mitigation grant programs are designed to provide funding to eligible entities for sustainable actions that ultimately reduce or eliminate long-term risk to people and property from future disasters. This position reports to Maine Emergency Management Agency's State Hazard Mitigation Officer.

Representative tasks include:

• Review and reconcile records across assigned grant programs to ensure financial accuracy, programmatic alignment, and effectivity of tracking mechanisms
• Facilitate and execute quarterly programmatic and financial reports in collaboration with MEMA's Budget Office
• Track project status across all grant recipients and facilitate project closeout
• Facilitate and coordinate grant award and program closeout in collaboration with MEMA's Budget Office
• Facilitate and manage reimbursement questions and concerns with State, Local, Tribal, and Territorial (SLTT) entities as needed to ensure programmatic compliance and an effective and efficient reimbursement process
• Review and assist in the dissemination of policy or programmatic changes/updates as they pertain to the Hazard Mitigation program
• Ensure equity and continuity considerations are considered in Mitigation trainings, workshops, and outreach pertaining to the Hazard Mitigation program
• Evaluate available data and trends to identify potential opportunities for the State to improve and enhance management of the Hazard Mitigation program
• Support the development and maintenance of strong partnerships and relationships

Knowledges, skills, and abilities required include:

• Knowledge of Emergency Management practices and related fields
• Knowledge of budget methods, techniques, and practices
• Knowledge of the structure & functions of state, regional & local government
• Knowledge of grants and accessibility of federal and state funds
• Knowledge of contract administration practices and procedures
• Knowledge of data processing and information services
• Ability to interpret program trends, results, and related data to formulate recommendations
• Ability to manage multiple priorities with strong skills in problem-solving
• Ability to communicate effectively in writing and verbally
• Ability to develop and analyze complex programmatic and financial information
• Ability to work both independently and in a team environment

Minimum qualifications:

A six (6) year combination of education and/or professional experience in contract or grant administration. Procurement experience preferred.

This position will be required to report to the Augusta, ME office Monday and Tuesday weekly with telework options available the remainder of the week, pending supervisor approval.

Benefits of working for the State of Maine include:

• Work-Life Fit
  - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage
  - The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance
  - The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan
  - The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.86% for Confidential employees.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note:

Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note…