Contract​/Grant Specialist - Augusta

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Bureau of General Services

Division:
Office of State Procurement Services

Contact/ Grant Specialist

Opening Date: August 17, 2026
Closing Date: August 31, 2006

Grade / Admin Unit: 22 / Professional / Technical
Job Class Code: 0340
Salary: $50,004.86 - $69,781.92*/Annually (
* Includes a 6% recruitment and retention stipend)
Position Number:
Location: Augusta
Telework: Partial/Hybrid, upon completion of probationary period, with management approval.
All telework must be preformed in the State of Maine.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

JOB DESCRIPTION:

This is professional services work in negotiating, processing, administering, and monitoring contracts, grants, and other purchase of service agreements and solicitations processes. Work is performed under general supervision.

RESPONSIBILITIES:

• Confers with outside providers, department employees, community resources, and other concerned officials in order to explain and clarify contract, grant, and solicitation processes.
• Reviews and analyzes contracts, grants, and solicitations and discusses feasibility, cost, and impact in order to provide input and make recommendations.
• Conducts on-site visits with public and private agency administrators and providers; discusses ideas, plans, priority target populations, proposals, budgets, and performance based contracting in order to gather performance data and/or exchange information.
• Receives, collects, and analyzes performance data; establishes and monitors contractual or related benchmarking, and prepares reports in order to monitor and evaluate provider performance and provide information.
• Reviews and analyzes program policies, procedures, and practices; and develops and proposes program changes in order to improve program effectiveness and efficiency.
• Contacts and confers with community resources and public/private agencies in order to encourage, develop, and negotiate mutual understanding, cooperation, and participation in the delivery of services.
• Reviews and collects program reports and related material; develops and prepares training materials; and delivers presentations in order to provide training to external resources and agency employees.

This position will interact with our procurement team, client agency staff and external vendors on a regular basis. The Office of State Procurement Services is a state agency support unit with a team atmosphere that experiences peak, high-paced periods throughout the year. You may also be responsible for assisting the team with other procurement-related tasks as needed within the Office of State Procurement Services.

KNOWLEDGE, SKILLS, AND ABILITIES

REQUIRED:

• Knowledge of budget methods, techniques, and practices.
• Knowledge of contract administration practices and procedures.
• Knowledge of grants and accessibility of federal and state funds.
• Knowledge of the legislative process.
• Knowledge of data processing and information services.
• Knowledge of negotiation methods and techniques.
• Knowledge of department or agency programs and services.
• Knowledge of performance based contracting.
• Ability to develop, design, and implement departmental plans, budgets, goals, objectives, and controls.
• Ability to develop and analyze complex financial information.
• Ability to manage diverse administrative functions.
• Ability to assess problems, reach logical conclusions, and develop appropriate solutions.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to establish and maintain effective working relationships.

MINIMUM QUALIFICATIONS

A six (6) year combination of education and/or professional experience in contract or grant administration.

Preference will be given to candidates that have strong written and verbal communication skills and sound mathematical abilities; additionally, they must be detail-oriented,…