Inventory & Property Associate II​/Bureau of Motor Vehicles​/Anticipated

Inventory & Property Associate II

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer excellent benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

We are looking for dedicated and collaborative individuals who thrive in a fast-paced, customer-focused environment. If you are passionate about delivering outstanding public service, contributing to a high-performing team, and supporting the people of Maine every day, we want you on our team.

As an Inventory & Property Associate II, you will play a key role in managing inventory, stockroom operations, and property control activities to support agency operations. Responsibilities include receiving, storing, organizing, and distributing materials and equipment; maintaining accurate inventory records; processing shipments; and ensuring stockroom safety and efficiency.

This position operates in a warehouse and stockroom environment and requires frequent lifting and moving of packages and materials weighing up to 45 pounds, with occasional lifting of items up to 60 pounds. Employees regularly use equipment such as pallet jacks, loading docks, and other material-handling tools.

The standard work schedule is Monday through Friday, 7:30 AM to 4:30 PM, with occasional evening or weekend work required on short notice to meet operational needs. Limited travel may be required, including the operation of State-owned vehicles; therefore, possession of a valid Maine Driver's License is required.

The stockroom environment is dusty and does not have natural light. While temperatures are generally moderate, they may fluctuate throughout the year. Duties may also require work on a loading dock during hot, cold, or inclement weather conditions. Steel-toe footwear is required and provided by the agency.

We value the following qualities in our team members:

• Customer Service Excellence:
  Demonstrated ability to provide courteous, accurate, and efficient service in a fast-paced setting with a diverse public.
• High Volume Readiness:
  Comfortable handling large numbers of customer interactions per day while maintaining composure and professionalism.
• Team
  
  Collaboration:
  
  Work effectively within a team, supporting shared goals and contributing to a respectful, productive workplace.
• Adaptability:
  Adjust quickly to new procedures, policies, and technologies as agency needs evolve.
• Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities. Confidently make informed decisions and stay solution-focused while managing multiple priorities without sacrificing accuracy or customer satisfaction.
• Clear Communication:
  Strong verbal and written communication skills to explain complex rules and processes in a way that is easy for the public to understand.
• Problem-Solving:
  Identify and resolve issues efficiently while maintaining a calm and helpful demeanor.
• Professionalism:
  Consistently represent the Department with respect, integrity, and accountability.

Key competencies we value include:

• Emotional Intelligence:
  Empathetic, self-aware, and able to manage high-stress interactions with tact.
• Conflict Resolution:
  Handle difficult or emotional customer situations with patience and effectiveness.
• Time Management:
  Prioritize tasks and complete assignments accurately and on time.
• Commitment to Excellence:
  Dedication to high-quality work, accuracy, and upholding public trust.
• Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.

In this role you will:

• Maintain inventory of over 600 Bureau of Motor Vehicles forms, supplies, license plates, decals, and serialized materials.
• Receive, warehouse, distribute, and track inventory while performing regular cycle counts to ensure accuracy.
• Process and fulfill requisitions for all BMV branch offices, Secretary of State…