Program & Event Manager MWUA

Job Posted April 15, 2026

Do you enjoy contributing to a team and providing excellent service? Are you a consistent communicator and proactive planner? If you thrive on work quality and collaboration with volunteers and other staff, we want you on our team!

The Maine Water Utilities Association (MWUA) is a nonprofit membership organization first organized in 1925. At that time, a core group of water superintendents recognized the need to meet on a regular basis, share knowledge and strategy, and lend mutual support to each other. Today, the basic concept remains largely unchanged — MWUA is Maine’s premiere and primary advocate for the water works profession.

We share experiences and knowledge at bimonthly meetings; we sponsor training sessions for members; and we believe that supporting those that provide water service to our family, friends, and neighbors are ALL important functions of the Association! Maine’s water works take pride in reliably delivering safe, clean drinking water to our communities.

The Program & Event Manager will work with a combination of vendors, partner organizations, and regulatory agencies to plan, implement, and facilitate both technical education (training) and other professional development programs for Association members. Event management experience is a must, as this will include managing all logistics necessary for the annual conference & trade show, quarterly meetings, annual summer outing and golf tournament, and more.

An important part of this role is coordinating and supporting volunteer‑led committees. The Program & Event Manager plays a key part in promoting programs and events, generating revenue through said events, and raising awareness of opportunities for members to engage with the Association. Due to the nature of working as part of a very small professional staff team, cross‑training and cross‑coverage of responsibilities is a regular part of this role as well.

• Prepares event reports in a timely fashion.
• Assesses training and development needs through surveys, interviews, focus groups, and communication with superintendents, managers, instructors, and regulators.
• Reviews feedback and evaluations to detect trends, and identify areas for improvement across programs and events, including assessments of training vendors.
• Provides regular, relevant program and event information to the Executive Director, Board of Directors, and Membership as appropriate. This information will include attendance figures, identification of new content in support of member engagement, and program development.
• Oversees and takes responsibility for all programs, trainings, and other events.
• Manages event registration and related data collection processes.
• Develops unique training programs to fulfill membership's specific needs to maintain or improve job skills, while striving to differentiate MWUA from other organizations in the industry.
• Creates and/or acquires training guides, and/or course materials.
• Maintains knowledge of the latest trends in training and adult learning, both in general and specific to water works, to include new and emerging technologies and tools used to source, distribute, and treat water and wastewater.
• Manages program-, training-, and event‑related expenses in line with current MWUA policies, and maintains records of expenses on behalf of the Finance Manager.
• Coordinates all aspects of events include staffing, meeting venues, hotel rooms, catering, signage, programs, display areas, and other specialized requirements.
• Compiles and maintains a list of venues and associated attributes.
• Coordinates with staff and committees to plan and develop event schedule, topics, and featured speakers.
• Ensures that events meet legal, safety, and health requirements and regulations; obtains necessary permits from fire and health departments as needed.
• Coordinates lodging and transportation for attendees, speakers, or other parties, as necessary.
• Coordinates registration process for event participants, and proactively identifies and mitigates pain points that are barriers to engagement.
• Manages all administrative duties and details associated…