Accounting Specialist

What You’ll Do

• Process weekly union payroll and biweekly non‑union payroll, ensuring compliance with multiple IBEW labor agreements and varying state and regional requirements.
• Review and validate timesheets submitted by field leadership, ensuring accuracy in hours, job costing, and employee classifications.
• Maintain and update payroll records including new hires, terminations, pay changes, benefits deductions, garnishments, and tax with holdings.
• Prepare and submit certified payroll reports and OCIP/DCIP documentation, ensuring timely and accurate compliance with project and government requirements.
• Partner with HR and the parent company to ensure accurate benefit deductions and reporting of union fringe benefits.
• Research and resolve payroll discrepancies, including uncashed checks, stop payments, retroactive corrections, and employee inquiries.
• Stay current on federal, state, and union regulations impacting payroll and labor compliance requirements.
• Assist with accounts payable functions including invoice processing, coding, data entry, and vendor communication as needed.
• Support month‑end accounting processes and maintain organized payroll and AP documentation in accordance with company policies.
• Coordinate with internal teams and external auditors to support payroll, accounting, union, and government audits.
• Demonstrate a high level of confidentiality, professionalism, and accuracy when handling sensitive employee and financial information.
• Assist with payroll system updates, process improvements, and implementation projects as needed.

Additional duties as assigned.

Knowledge, Skills & Abilities:

• Strong payroll processing knowledge and understanding of payroll compliance requirements.
• Ability to anticipate and meet internal customer needs.
• Excellent communication, organizational, and interpersonal skills.
• Strong attention to detail and accuracy in data entry and reporting.
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment.
• Proficiency in Microsoft Excel and accounting systems.

• 5+ years of payroll and accounting experience required.
• Experience supporting accounts payable processes preferred.
• Experience processing union payroll preferred.
• Proficiency in Microsoft Excel required.

Knowledge of JD Edwards and Kofax preferred.

The majority of the time you will work in a typical office environment. Occasionally, you may travel to a construction job site. When on construction job sites you will encounter typical construction conditions including extreme temperatures, noise, dust, mud, debris, welding, leading edge, trenching, and shoring, sometimes in a confined space. You may be required to visit multiple locations during any one day.

IME provides an industry‑leading comprehensive benefits package. Full‑time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire. In addition, employees are offered a substantial amount of PTO and are immediately eligible to make contributions to a generously matched and fully vested 401(k).

$51,000.00 – $69,000.00 per year, depending on experience and qualifications.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact the Company’s Human Resources department.