Collections & Accounts Receivable Specialist

University of Colorado Denver | Anschutz

Department:
Office of Grants and Contracts

Job Title:
Collections & Accounts Receivable Specialist

Position #  - Requisition # 39833

The Office of Grants and Contracts (OGC) is seeking a Collections and Accounts Receivable Specialist. The duties include researching and performing collection activities related to outstanding invoices, initial receipt of cash or adjusting entries for any grant or contract coming into or out of Grants and Contracts. Collections & AR – 100% full time.

• Research and identify incoming funds, log payments information in Excel and apply payments via the AR module in People Soft, to invoices and general ledger.
• Create on-demand invoices for advance, autopay and department invoiced awards in order to apply payments.
• Serve as a checkpoint to review all postings for completeness and make corrections as needed in the Office of Grants and Contracts clearing account reconciliation.
• Research and resolve customer service inquiries and communication as they relate to payments with internal customers such as department personnel, other campuses and sponsors.
• Run reports and queries to obtain outstanding balances.
• Organize list according to severity of delinquency.
• Inform sponsors of overdue and current amount owed.
• Collect payments on past due invoices.
• Contact sponsors via e-mail or telephone.
• Review payment terms and conditions of a contract.
• Ensure customer contact information is correct.
• Process dunning letters.
• Record, monitor, and maintain collections activity and related communications using the People Soft 9.2 Collections Workbench.
• Provide weekly and monthly collections reporting to direct supervisor.

Hybrid – eligible for 2 days per week on campus and as needed for in-person meetings. The work schedule will be based around core working hours in Colorado Mountain Time.

The Office of Grants & Contracts (OGC) has an exceptional track record when it comes to employee satisfaction. Our team is diverse and often described as friendly, supportive, and resourceful.

• Professional development opportunities to grow your career.
• Build relationships with other departmental staff, focused on understanding needs and opportunities for improving processes.
• Partner with other financial staff in developing key financial performance tools and share them with stakeholders.
• Participate in a complex organization involving sponsored research, instruction, and clinical functions.
• Be part of a department where inclusiveness and culture are valued.

• Positive energy, motivation, vision, and a desire for continuous learning.
• A strategic mind‑set and forward‑thinking.
• A belief that strong relationships are key to success.
• A can‑do attitude.
• A focus on providing solutions based on the requirements and necessary outcomes of those whom we serve.

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of gross pay
• Paid Time Off:
  Accruals over the year
  • Vacation Days: 22/year (maximum accrual 352 hours)
  • Sick Days: 15/year (unlimited maximum accrual)
  • Holiday Days: 15/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced rate RTD Bus and light rail service

• A bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for the bachelor's degree on a year‑for‑year basis. Working toward a degree in accounting or a related business degree can substitute for the required experience on a year‑for‑year basis.
• At least one (1) year of experience in billing, accounting, accounts receivable, collections, grants and/or contracts.

Applicants must meet minimum qualifications at the time of hire.

• Experience with People Soft 9.2 grants module/project costing set‑up within a higher education system.
• Experience with higher education grants…