NAF Accounting Office Manager

Job Title

This position is assigned to the Force Support Squadron (FSS) Resource Management Office and reports directly to the Resource Management Flight Chief.

The primary purpose of this position is to manage the Nonappropriated Fund (NAF) Accounting Office for the Buckley Morale, Welfare, and Recreation (MWR), Lodging Funds, and assigned Geographically Separated Unit (GSU) MWR Funds.

Duties and Responsibilities:

Serves as the subject matter expert (SME) with independent responsibility for all accounting aspects of the Buckley MWR, Lodging, and assigned GSU MWR Funds, ensuring the overall integrity, accuracy, and propriety of the NAF accounting system, including all financial records, reports, and statements. Provides comprehensive technical and administrative supervision over subordinate staff, including accounting technicians, clerks, and cashiers-by planning, organizing, directing, and evaluating program activities, determining work distribution, setting and adjusting priorities, and conducting informal training and cross-training to build back-up capabilities.

Executes a full range of supervisory personnel management duties, to include the selection, promotion, reassignment, and discipline of personnel, while establishing clear work requirements, timelines, and expected results both verbally and in writing. Supervises staff performance across a full range of accounting duties using double-entry accrual methods for income and expense reporting, accounts receivable, accounts payable, payroll, inventory, and general ledger operations.

Monitors and approves financial transactions, operating statements, and subsidiary account tracking prepared by subordinates, and utilizes experienced judgment and research to resolve complex, non-standard transactions and out-of-balance conditions. Oversees the Cash Management Investment Program (CMIP) to ensure deposits and distributions are balanced daily, enforces strict internal controls and separation of duties for overall funds integrity, and ensures management is kept aware of unusual financial variances or program changes.

Communicates directly with higher headquarters regarding accounting procedures and banking transactions, participates in financial management meetings with key stakeholders, and maintains the Life of the Fund file for each assigned fund. Additionally, approves routine requests for Unit Funds and Special Morale & Welfare (SM&W) Funds, acts as the alternate Installation Program Coordinator for the NAF Purchase Card Program, maintains a contract warrant to serve as the alternate NAF Contracting Officer, and performs other related duties as assigned.

PERFORMANCE STANDARDS Performs all assigned duties in an accurate and timely manner, working independently to establish a work schedule based on operational requirements and deadlines. Responds to and communicates with both internal and external customers promptly and courteously. Accurately maintains and updates all files to enable quick, efficient retrieval of information and ensure strict compliance with established directives. Ensures the overall integrity and accountability of systems maintained, actively guarding against system compromise.

Conducts effective problem-solving regarding the assigned mission with minimal supervision and ensures that all accounts and subsidiary ledgers in the assigned area are properly maintained and reconciled to produce accurate financial statements by established due dates.