OCRST Program Coordinator

OCRST Program Coordinator (Open Rank)

University of Colorado Anschutz Medical Campus, Cancer Center – Position #38627.

Provide comprehensive program support to the Cancer Center and the Oncology Clinical Research Support Team (OCRST), ensuring all activities are planned, organized and executed on time and within budget.

• Plan, organize and coordinate Cancer Center events and program activities, including Investigator Initiated Trial (IIT) Incubator and IIT Committee meetings. (30%)
• Track the progression of upcoming events and develop updates as needed.
• Prepare agendas, organize meetings, take minutes, coordinate presenters, document reviews and approvals, and disseminate decisions. Create and maintain tracking and reporting tools for Cancer Center and OCRST meetings. (40%)
• Provide office‑related procurement services, ensuring budget adherence and vendor management for administrative groups.
• Oversee and direct publication of the quarterly Principal Investigator (PI) and Clinical Research Newsletters.
• Manage operational needs of the OCRST Program, serving as the primary contact for OCRST initiatives with internal and external partners.
• Maintain the CU Cancer Center internal research resource website. (10%)
• Provide administrative support to the Associate Director of Clinical Research, Deputy Associate Director, and OCRST leadership. (20%)

• Independently manage logistics and finances of Cancer Center events, including sponsored external events, conferences, meetings, and recruitment visits.
• Develop creative materials such as PowerPoint presentations, web pages, and other communication materials.
• Create and maintain tracking and reporting tools for IIT, LAPS/NCTN, CSRN, Finance, ORIEN, and Data Quality Programs within OCRST.
• Serve as administrative lead for Flatiron partnership: develop workflows, maintain guidance documents, track project progression, and ensure contractual compliance.

• Provide direct operational support to Cancer Center senior leadership.
• Assist Principal Investigators (PIs) with IRB submissions for Flatiron Explore projects.
• Independently facilitate process‑improvement projects for OCRST and the Cancer Center.

Hybrid – 3 days per week on campus with additional in‑person meetings as needed.

• Medical – multiple plan options
• Dental – multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit:
  Available on all CU campuses
• ECO Pass:
  Reduced rate RTD bus and light rail service
• Additional perks and programs available through the CU Advantage.

• Education:
  
  Bachelor’s degree in business, research, communications, accounting, finance, social sciences, marketing or related field from an accredited institution.
• Experience:
  
  One year of relevant administrative support in an academic, healthcare or business environment.
• Education/experience substitution policy: substitute one year of experience for one year of education.

• Project management experience.
• Proficiency with University of Colorado finance systems (People Soft, Concur, Marketplace).
• Experience with Microsoft Office suite and Smartsheet.
• Experience in an academic medical setting and as a program coordinator.
• Experience with web content management systems (Sitefinity, Hub Spot).
• Experience coordinating schedules, meetings and events.

• Professional, polished demeanor with strong stakeholder engagement.
• Excellent organizational skills and ability to manage multiple projects simultaneously.
• Exceptional customer service and relationship‑management skills.
• Ability to represent the Cancer Center with enthusiasm and professionalism.
• Prioritization skills and ability to meet competing deadlines.
• Excellent written and oral communication, including AP style.
• Problem‑solving and creative thinking for marketing and communications.
• Independent work with minimal…