Administrative Professional Sr

Job  
•

Location:

Aurora
• Position Type:
Regular

SUMMARY

The Senior Administrative Professional supports advanced department administrative office functions and provides high level customer service. The Senior Professional relieves a division director, department manager or other organization official of many administrative details.

The ideal candidate would have a high level of professionalism, as well as experience in event coordination. The Senior Administrative Professional would support in booking vendors and processing billing, in addition to providing high level customer service in their administrative duties.

Medical Conference and Education Center

Monday - Fridays

8:00 a.m.

- 4:30 p.m.

Some weekend and holiday availabilities may be required

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the functions which the employee may be expected to perform.

• Provides advanced administrative functions and manages processes that support a department and its team members. Contributes to workflow improvement.
• Provides complex administrative support such as creating presentations, creating meeting agendas, taking notes, creating workflow charts and graphs, and managing department website. Responsible for proofreading and editing written communications with a high degree of complexity.
• Assists in special department projects as directed by department leadership. May involve tracking project times, compliance, maintaining logs, and communication updates to team or management.
• Assists in training and orienting team members to department as needed. May include editing and compiling of training documentation.
• Coordinates accounts payable and accounts receivables or performs purchasing card reconciliations for department. May include: invoice generation and tracking; creating, maintaining and tracking quotes.
• Coordinates multiple calendars and schedules including leadership and department calendars and events. May coordinate business travel plans.
• Prepares, distributes, and communicates reports as needed. Assists with documented preparation for grants and contract submittals.
• May perform some data entry functions into various database systems. Orders, maintains and tracks supplies and inventory.
• Provides reception support and other administrative support functions including answering and directing phone calls, responding to and sending fax, mail, email communications and providing copy services.
• Provides customer service support and assistance to patients, families, internal team members and external vendors and partners.
• Strong organizational and time-management skills with the ability to manage multiple events simultaneously.
• Excellent communication skills for coordinating across clients, vendors, and internal teams.
• Attention to detail, particularly with scheduling, documentation, and billing accuracy.
• Ability to work in a fast-paced, deadline-driven event environment.
• Prepare and process event-related invoices, estimates, and billing documentation in coordination with finance teams.
• Serve as a primary administrative contact for clients, ensuring event details are documented, confirmed, and communicated clearly.
• Act as a liaison between event planners, technical teams (AV, lighting, staging), and venue operations to ensure production readiness.
• Communicates with professionalism to high level leadership for coordination of events and scheduling.

• EDUCATION - High School Diploma or equivalent.
• EXPERIENCE - Two years of administrative and customer service experience.
• EQUIVALENCY - A relevant associate or bachelor's degree may substitute for the required experience on a year for year basis.
• CERTIFICATION(S) - N/A
• LICENSURE - N/A

Pay is dependent on applicant's relevant experience.

Hourly Range: $24.48 to $36.72

Here, you matter. As a Children's Hospital Colorado team member, you will receive a competitive pay and benefits package designed to take care of your needs that includes base pay, incentives, paid…