Administrative Specialist

JOB LOCATIONAurora, Colorado City of Aurora, Colorado It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization.

At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of:
Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

Make a difference in the lives of real people every day Diverse community

Competitive total compensation package

Well-Funded General Employees Retirement Plan Light rail station minutes away

On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement

Access to innovation work spaces

PRIMARY DUTIES & RESPONSIBILITIESPRIMARY DUTIES & RESPONSIBILITIES Salary to be commensurate with experience

The hiring range for this position is $23.84 - $29.80 per hour.

The deadline to submit applications is July 4, 2026. Please note, The City of Aurora will conduct ongoing screenings of applications on a first come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.

OVERVIEW OF POSITION / DEPARTMENT The Administrative Specialist provides general administrative support and performs complex clerical duties for the Water Internal & External Relations Division as well as the Water Services management team and staff.

PRIMARY DUTIES & RESPONSIBILITIES Provide subject matter/division-specific support for the Water Internal & External Relations Division as well as the Water Services management team and staff

Document assistance which includes:
Performing document review and QA/QC including formatting, preparing, editing, proof-reading, routing, scanning, indexing, and electronic filing for contracts, memoranda, agreements or other documents and correspondence (including mail and e-mails); ensuring documents meet ADA requirements and Aurora branding standards; routing for signatures; ensuring final documents have all the correct signatures, attachments, exhibits etc.

Assist in coordinating with the City Clerk's Office to manage documents needing signatures, filing, inventory etc.

Schedule and coordinate external and internal meetings which include Senior Management, Directors, Department Staff, and community partners

Assist division staff in managing SharePoint sites and libraries as well as making updates to Aurora Water’s public website

Review and correct video closed‑captioning for accuracy, timing, and readability

Assist with mailing including addressing, packing, and mailing envelopes; sorting, scanning and delivering incoming mail Assist in managing copier, office, and break room supplies

Act as Purchase Card Custodian and assist with reconciliations

Assist with accurately coding and filing warehouse invoices

Perform other duties as assigned

The listed primary duties and responsibilities are not a comprehensive list of expectations for the job. Duties and responsibilities may change at any time with or without notice.

MINIMUM QUALIFICATIONS & WORKING CONDITIONSMINIMUM QUALIFICATIONSAn equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education:

High School Diploma or GEDSome college preferred

Required Experience:

Two (2) years of office administrative support experience

Preferred Experience:

Website editing

Familiarity with WCAG and ADA Compliance Common Look  and Cap Cut Knowledge :

Knowledge of business English, spelling, and math General office equipment, including personal computers with related software applications

MS Office Suite Abilities:

Ability to establish and maintain effective working relationships with employees and citizens.

Communicate clearly and effectively both verbally and in writing

Ability to understand…