Administrative Specialist

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Our CORE 4 Values—Integrity, Respect, Professionalism, and Customer Service—guide our decisions and actions.

Aurora, Colorado

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well‑Funded General Employees Retirement Plan
• Light rail station minutes away
• On‑site fitness center and overall employee well‑being programs
• Internal educational programs to assist with career advancement
• Access to innovation work spaces

The Administrative Specialist provides general administrative support and performs complex clerical duties for the Water Internal & External Relations Division as well as the Water Services management team and staff.

• Provide subject‑matter/division‑specific support for the Water Internal & External Relations Division and the Water Services management team.
• Execute document assistance: review, QA/QC, formatting, editing, proof‑reading, routing, scanning, indexing, and electronic filing for contracts, memoranda, agreements, and correspondence; ensure documents meet ADA requirements and Aurora branding standards and are properly signed.
• Coordinate with the City Clerk's Office to manage documents needing signatures, filing, and inventory.
• Schedule and coordinate external and internal meetings with Senior Management, Directors, Department Staff, and community partners.
• Assist division staff in managing SharePoint sites and libraries and updating Aurora Water’s public website.
• Review and correct video closed‑captioning for accuracy, timing, and readability.
• Assist with mailing, including addressing, packing, and mailing envelopes; sorting, scanning, and delivering incoming mail.
• Manage copier, office, and break room supplies.
• Act as Purchase Card Custodian and assist with reconciliations.
• Accurately code and file warehouse invoices.
• Perform other duties as assigned.

Salary range: $23.84 - $29.80 per hour.

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

• High School Diploma or GED
• Some college preferred

• Two (2) years of office administrative support experience

• Website editing
• Familiarity with WCAG and ADA Compliance
• Common Look and Cap Cut

• Knowledge of business English, spelling, and math
• General office equipment, including personal computers with related software applications
• MS Office Suite

• Establish and maintain effective working relationships with employees and citizens.
• Communicate clearly and effectively, both verbally and in writing.
• Understand oral and written instructions.
• Handle stressful situations with tact and diplomacy.
• Work well under pressure and meet deadlines with little supervision.

• Efficiently and accurately key information using a keyboard; skill in performing data entry.
• Strong interpersonal, analytical, and organizational skills.

• Valid Colorado driver's license with a good driving record.

• When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.

• Light physical work: lifting at least 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
• Frequent hand/eye coordination for operation of office equipment.
• Vision for reading and interpreting reports and data analysis and preparation.
• Frequent speech communication, hearing, and listening to maintain communication with employees and citizens.

• Frequently uses standard office equipment including computer, calculator, multi‑line telephones, and copy/fax machines.
• May occasionally use personal equipment (e.g., vehicle, cell phone, tools) in the course of employment.

The City of Aurora will implement…