Pre​/Post-Award Grant Administrator Research Services Intermediate Principal Profess

Pre/Post-Award Grant Administrator (Open Rank: Research Services Intermediate Principal Professional)

The Barbara Davis Center (BDC) Pre- and Post-Award Grants Administrator provides financial and administrative support to the works with the Barbara Davis Center for Diabetes Clinical Epidemiology Division. This includes pre- and post-award administration for grants and contracts, and financial assistance with gift and auxiliary funds. Duties include budget creation, financial management, as well as procurement functions for the division. Grant funding includes studies from sponsors including NIH, JDRF, ADA, Helmsley Charitable Trust, and industry.

• Post-award Administration (70%):
  Review notice of grant award with PI making note of any special terms and conditions. Confirm budget is set up correctly in finance system according to the award document. Establish subcontracts according to the notice of grant award and processes and procedures defined by the Office of Grants and Contracts. Follow up with Principal Investigators and other researchers/agencies/sponsors to ensure timely processing and/or receipt of essential documents (including, but not limited to, contract amendments, MOUs, JIT documentation, CITI certification, rebudgeting requests, no-cost extensions, administrative supplements, carry-forward requests, Progress Reports, Financial Reports, etc.).
  
  Apply pertinent university fiscal policies and procedures, and state, federal, OMB Circular A21, and sponsor policies and standards applicable to business management of projects and the unit (personnel, accounting, auditing, etc.). Monitor project financial accounts: process and track financial transactions; review statements monthly to monitor expenses; review expenditures compared with budget; reconcile accounts and ensure accurate and appropriate financial reporting to sponsors.
  
  Prepare monthly financial and funding forecasting reports for all researchers. Review individual projects, approaching deadlines, and possible adjustments needed to keep budgets on track and in compliance with guidelines. Process division funding distribution submission for over 40 employees.
• Pre Award Administration (20%):
  In collaboration with Principal Investigators (PI) and the Research Services Program Manager, prepare budgets for federal, state, industry, university and private sponsors for grants, fellowships and contracts. Assist investigators (faculty & postdoctoral fellows) with routing proposals through the Office of Grants and Contracts. Assemble, track and route contracts and other award documents through the Office of Grants and Contracts. Sr.
  
  Professional Level-Principal Level Maintain proficiency and advise others in the application of UCD, state, and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts. Draft, format and edit budget justifications, other support, biosketches and other required forms according to sponsor and university guidelines. Independently route proposals for review and submission through the Office of Grants and Contracts.
  
  Develop and maintain tracking systems to monitor status and ensure progress of awards from initial submission to completion of contract or notice of award.
• Purchasing (7%):
  Provide training and oversight of division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division. Review purchases for coding accuracy and appropriateness.
• General Administration (3%):
  Assist with coordination of Clinical Epidemiology Division resources including facilities maintenance and upgrades, Webspace reporting, building access, printing and telecommunication needs. Perform other duties as required.

Work Location:

Hybrid this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings after an initial 90-day probationary period in which you will work full-time, in person.

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of your gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced rate RTD Bus and light rail service
• Additional perks & programs with the CU Advantage