Business Service Professional

Business Service Professional

University of Colorado Anschutz

Department:
Office for Faculty (SOM Dean's Office)

Job Title:

Business Service Professional

Position #:  - Requisition #: 40206

• Compile data for OFAC Offices as requested to organize projects and task forces needed for the development of the programs housed within OFAC.
• Coordinate project communication and resources, such as needed members of the OFAC team.
• Intermittently coordinate special events, including arrangements for event space, lecture honoraria, and travel arrangements as outlined by the OFAC team.
• Compile data and prepare preliminary drafts for various reports, special studies, surveys, and slide content for internal dissemination.
• Proofread and edit documents and presentations to ensure information is well organized, quantitative and qualitative data are current, and backup details are readily accessible in a timely manner.
• Anticipate the data needs for presentations, compiling data, and developing graphics ahead of deadlines.

• Maintain the master calendar for OFAC, including responding to and prioritizing meeting requests, coordinating multiple calendars to schedule a meeting/event, and ensuring optimal use of time.
• Coordinate and staff executive-level standing meeting(s), including compiling agendas, taking minutes, handling related correspondence and communications, and composing minutes for the official record.
• Coordinate travel and expenditures while staying within budget and adhering to CU Medicine, University, and SOM policies and procedures.
• Develop and maintain a comprehensive data and presentation tracking system that enables access to historical and current longitudinal data records and communications, ensuring adherence to University document retention policies; initiate and recommend changes in structure as required.
• Act as a personal representative of OFAC, whether in person, on the phone, or via electronic or written means.
• Provide daily office maintenance, including managing and ordering necessary supplies, ensuring equipment is working, maintaining a professional appearance, and submitting facility requests for maintenance.
• Provide additional administrative support to the OFAC as needed.

On-site

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of your gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced rate RTD Bus and light rail service

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• One (1) year of administrative support experience in a professional environment.

• Five or more (5+) years of experience in an executive-level administrative support role.
• Experience with scheduling meetings using Microsoft Outlook.
• Experience in an academic healthcare environment is strongly preferred.
• Experience providing administrative and technical assistance to faculty and staff within higher education and/or medical education environments.
• Experience working with UCD software such as Marketplace, Concur, and People Soft.
• Experience in process improvement (greenbelt or lean six sigma experience).
• Experience in Qualtrics survey creation and management.
• Experience in Smartsheet forms and spreadsheet creation and management.
• Experience in PowerPoint deck compilation and formatting.
• Prior experience with project management and event planning.

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
• Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

• Excellent written and oral communication skills.
• Intermediate to advanced computer proficiency with Microsoft Office.
• Outstanding customer service skills providing executive-level customer service for in-person visitors to the OFAC, as well as via written correspondence.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Ability to manage and maintain complex, sensitive, and confidential information.
• Advanced skills in Microsoft Office Suite, video conferencing, phone system knowledge, and etiquette.
• Excellent time management, organizational skills, and ability to manage multiple projects, along with the ability to move from one task/duty to another…