Business Services Professional Intermediate to Senior

Job Summary

University of Colorado Anschutz Medical Campus – Department of Physiology and Biophysics – Business Services Professional (Open Rank: Intermediate to Senior).

Onsite – Aurora, CO.

Chair Operations Assistant (60%)

• Provide administrative support to the Department Chair, including managing schedules, coordinating meetings, screening and prioritizing email communications, and ensuring prompt responses.
• Organize and maintain files, records, and documentation for easy accessibility and retrieval.
• Accurately input and update information into databases, spreadsheets, and other systems.
• Draft and proofread business correspondence, reports, and presentations to maintain a professional image.
• Coordinate travel plans and accommodations for the Chair.
• Handle travel related to chair duties, such as lab staff recruitment.

Department Operations Specialist (40%)

• Provide administrative support to department faculty, including managing schedules and coordinating meetings.
• Coordinate travel plans and accommodations for faculty and other staff such as lab staff recruitment or visiting collaborators.
• Order and manage office supplies and equipment, ensuring adequate inventory levels.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Handle general incoming and outgoing correspondence, including emails and phone calls for department administration.
• Maintain and organize office files, records, and documentation for department administration.
• Manage the conference room reservation system.
• Operate the coffee machine in the break room, including ordering supplies and scheduling maintenance.

Minimum Qualifications:

Intermediate level:

• A bachelor’s degree in business, business administration, education, social sciences, healthcare administration, public administration, communications, or a related field from an accredited institution.
• 1 year of professional level experience.

Senior level:

• A bachelor’s degree in the same fields.
• 2 years of professional level experience, with a combination of education and related technical/paraprofessional experience substitutable one year for one year.

Preferred Qualifications:

• Master’s degree in any of the stated fields.
• Previous experience with administrative and/or faculty program support in an academic or medical setting.

Competencies:

• Strong organizational skills and ability to manage multiple tasks and deadlines.
• Professional demeanor for handling sensitive and confidential information.
• Proficiency in Microsoft Office Suite and other office technologies.
• Effective written and oral communication skills.
• Ability to establish and maintain effective relationships with employees at all levels.
• Outstanding customer service skills.

• Medical:
  Multiple plan options.
• Dental:
  Multiple plan options.
• Additional Insurance:
  Disability, Life, Vision.
• Retirement 401(a) Plan:
  Employer contributes 10% of gross pay.
• Paid Time Off:
  Accruals over the year.
• Vacation Days: 22 per year (maximum accrual 352 hours).
• Sick Days: 15 per year (unlimited maximum accrual).
• Holiday Days: 10 per year.
• Tuition Benefit:
  Employees have access on all CU campuses.
• ECO Pass:
  Reduced rate RTD Bus and light rail service.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Starting salary range:

• Intermediate: $56,995 – $72,498
• Senior: $61,616 – $78,376