Fleet Maintenance Administrator in Aurora,

Fleet Maintenance Administrator

Salary: $48,000 – $55,000 per year.

• Processes all invoicing daily.
• Matches all paid invoices with purchases by account interface detail.
• Files all invoicing neatly by week.
• Acts as point of contact for all vendors and customers to check payment statuses of garage invoicing.
• Verifies vendor statements in the maintenance program and vendor books to provide payment status.
• Assists in new vendor setups in the maintenance program.
• Files fuel binder documents, environmental documents, and needed TMAP binder items.
• Builds timecards weekly, submits HR forms for any garage personnel needed, and sends FMLA calendars for garage personnel.
• Prepares licensing documents required by the state when registering new tractors.
• Files employee documents.
• Files PM work orders and equipment file documents, recording tire airing completed by the garage.
• Sends out weekly fuel files to third‑party carriers.
• Learn the fuel reporting process and trains as an alternate on fuel processing to fill in as a backup.
• Builds fuel cards when requested by all transportation groups.
• Posts company HR/Safety postings for all employees.
• Submits tool, boot, and safety eyewear documents for garage employees.
• Performs additional assigned admin duties as directed by the manager.

Monday through Friday, 7:00 AM to 3:30 PM. Weekends off.

• Excellent union health benefits (medical, dental, vision)
• Retirement/match
• PTO
• Disability/Life Insurance
• Employee Discount Programs with FORD and GM

• High School diploma/GED.
• At least 3 years’ experience in a fast‑paced office environment.
• Demonstrated attention to detail.
• Past experience in the transportation industry Required.
• Intermediate to advanced proficiency with payroll processing platforms.
• Intermediate use of MS Office Suite required.
• Proven ability to work with confidential data.
• Ability to work independently.
• Ability to work under pressure.
• Regular attendance is an expectation to ensure proper support of the Transportation team.
• Must have previous experience in a truck maintenance shop.