Office Coordinator; HR - Reception; Corporate Office

As a premier global food provider, the OSI Group partners with the world's leading food service and retail food brands to provide concept-to-table solutions that delight consumers around the globe. Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. We're looking for individuals who thrive in an entrepreneurial environment and who enjoy working as a team to deliver unparalleled service and solutions to our customers.

Are you someone who loves creating a welcoming experience, keeping things organized, and being the go-to person who helps everything run smoothly? Join the OSI team as our Office Coordinator
- Reception and become the heartbeat of our Corporate Office! In this highly visible role, you'll be the friendly first face and voice people encounter - greeting visitors, supporting employees, managing front desk operations, and helping create an exceptional workplace experience.

The Office Coordinator
- Reception (Corporate Office) serves as the first point of contact at the front desk for the corporate office, creating a welcoming and professional environment for visitors, employees, and callers. Manages a high volume of incoming calls, directing inquiries appropriately while maintaining strong judgment, confidentiality, and professionalism. Supports the Human Resources team with administrative tasks, ensuring accuracy and timeliness. Requires strong attention to detail, effective communication skills, and proficiency in Microsoft Office and other systems.

• Front Desk & Customer Service
  • Greet customers and walk‑in visitors.
  • Ensure all visitors sign in/out of the logbook.
  • Organize and maintain reception area, replenish office supplies, maintain coffee station.
  • Answer phone calls, screen calls, assist customers when necessary, and transfer calls to appropriate departments.
  • Assist with other front desk duties as assigned, including ordering flowers, processing bereavement donations, creating Fed‑Ex shipments, and assisting with outgoing mail and deliveries.
  • Assist with coordination of meetings and events.
  • Perform business processes critical to ongoing HR operations using internal systems.
  • Follow security procedures, monitor logbook, issue visitor badges, create and deactivate employee/contractor badges to the facility.
  • May be asked to contact medical professionals for employees seeking medical attention.
  • Support creation/removal of office/cubicle name tags at the appropriate floors.
• Mail & Shipping Coordination
  • Sort and distribute incoming mail within the Corporate office.
  • Coordinate delivery of mail to other Indiana locations via Shipping/Receiving.
  • Manage postage machine and assist with outgoing mail and shipment.
• Talent Acquisition & Administrative Support
  • Generate, analyze, and distribute TA reports using Excel and TA software applications.
  • Assist with financial‑related tasks, including placing credit card orders and processing expense reports.
  • Provide general administrative support to the HR team including interview scheduling, room reservations, and travel arrangements.
  • Order food and supplies for meetings.
  • Assist with HR duties such as invoice coding, scheduling candidate travel, and coding candidate expenses.
  • Assist with HR processing including preparing and sending benefit or leave forms, employee change forms, drafting letters, coordinating training or other activities.
  • Assist with job transfers and HR change forms.
  • Maintain HR employee files, ensuring accuracy and confidentiality.
  • Assist with the Service Award program, including reporting and distributing awards.
  • Assist with employee engagement activities.
• Safety & Other
  • Understand and practice safety procedures, following policies, regulations, standards, and laws.
  • Perform other duties as assigned.

• 3‑5 years of experience in related field is preferred.
• Excellent proficiency in all Microsoft Office Suite products.
• Preferably 1‑2 years of experience in HR in a plant or distribution center environment, but not required.
• Familiar with payroll, HRIS or other HR systems preferred.
• Familiar with Excel;…