Assistant to Associate Dean of Public Relations

Position: Assistant to the Associate Dean of Public Relations (Open Rank)
University of Colorado Anschutz

Department:
School of Medicine Office of the Dean

Job Title:

Assistant to the Associate Dean of Public Relations (Open Rank)

Position #:  

- Requisition #: 40320

Job Summary:

CU School of Medicine Office of Communications - 30%

The School of Medicine Office of Communications, led by the Associate Dean for Public Relations, works in partnership with departments, centers, and other administrative units to promote accomplishments and activities of faculty, staff, and trainees.

* Manage the development and production of the School of Medicine Annual Report, coordinating cross-functional stakeholder contributions and ensuring timely publication.

* Provide operational and executive support to the Associate Dean for Public Relations and a 20 member communications team, overseeing complex scheduling, prioritization, and workflow coordination.

* Facilitate vendor management and procurement processes, including sourcing competitive bids, monitoring project budgets, and ensuring compliance with university policies.

* Develop and distribute executive reports, presentations, briefing materials, and communications supporting leadership decision-making and organizational initiatives

* Serve as the primary liaison for departmental procurement activities, streamlining purchasing processes and ensuring operational efficiency.

Dean's Office Administrative Support - 20%

Administrative support for the Dean's Office requires attention to detail, accuracy, follow-up and resolution, the ability to manage multiple projects, and providing high-quality customer service.

* Deliver high-level executive support to senior leadership, ensuring seamless coordination of strategic priorities, meetings, and stakeholder engagements.

* Coordinate governance activities for the School of Medicine Executive Committee, managing meeting logistics, agenda development, executive communications, documentation, and follow-up action items.

* Support executive communications and institutional messaging initiatives, including preparation of leadership presentations for the annual State of the School address.

* Maintain and manage enterprise-wide communication resources, including organizational directories and leadership contact databases supporting operational effectiveness.

* Administer university procurement and travel card programs, ensuring compliance with institutional policies and financial stewardship requirements.

* Lead planning and execution of executive meetings, events, and special projects, collaborating with internal and external stakeholders to ensure successful outcomes.

* Serve as a key point of contact for faculty, staff, visitors, and senior leaders, delivering exceptional customer service and fostering positive stakeholder relationships.

* Provide cross-functional operational support and continuity across the Dean's Office administrative team during periods of high demand and staff absences.

Leadership Recruitments - 50%

The Dean's Office conducts the search process for recruitments where the Dean is the hiring authority, including for positions at the Chair, Senior Associate Dean, and major Center Director levels. This position will support the office's Business Operations Team Lead with these efforts.

* Support executive-level search and recruitment processes for senior academic leadership positions, including department chairs, center directors, and associate deans

* Manage search operations from position development through candidate selection, ensuring compliance with institutional policies, timelines, and governance requirements.

* Coordinate search committee activities, including meeting facilitation, agenda development, candidate evaluation processes, and stakeholder communications.

* Partner with campus leadership and recruitment stakeholders to organize executive candidate visits, interview schedules, travel logistics, and assessment activities.

* Oversee recruitment-related procurement and budget administration, ensuring accurate financial tracking and policy compliance.

* Manage search process documentation and reporting requirements, maintaining data integrity and supporting equal opportunity and…